Executive Assistant to the Head of Communications(d/f/m)
Executive Assistant to the Head of Communications(d/f/m)
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Job Description
Job Description Summary
See job descriptionJob Description
Sandoz continues to go through an exciting and transformative period as a global leader and pioneering provider of sustainable Biosimilar and Generic medicines. As we continue down this new and ambitious path unique opportunities will present themselves both professionally and personally. Join us the future is ours to shape!
Job Description Summary:
As Executive Assistant (EA) to the Head of Communications you will provide high-level administrative and strategic support to ensure the smooth and efficient operation of the Communications leadership office. You will act as a trusted partner by managing schedules communications and key projects while maintaining confidentiality and professionalism. You will play a critical role in enabling the Head of Communications to focus on strategic priorities by anticipating needs coordinating with internal and external stakeholders and ensuring seamless execution of day-to-day activities.
Your Key Responsibilities:
Your responsibilities include but are not limited to:
Executive Support:
Manage complex calendars travel arrangements and meeting logistics for the Head of Communications.
Prepare briefing materials presentations and reports for internal and external meetings.
Handle confidential correspondence and communications with discretion and professionalism.
Project Coordination:
Support the planning and execution of key communications initiatives and events.
Track progress on strategic priorities and ensure timely follow-up on action items.
Liaise with internal teams to gather information coordinate deliverables and support cross-functional collaboration.
Stakeholder Management:
Serve as a point of contact for internal and external stakeholders ensuring timely and effective communication.
Build strong working relationships across the Communications team and broader organization.
Operational Excellence:
Maintain organized systems for document management budget tracking expense reporting and administrative processes.
Identify opportunities to improve workflows and enhance efficiency within the office of the Head of Communications.
What youll bring to the role:
Essential Requirements:
Bachelors degree in Business Administration Communications or a related field preferred
Fluent in English (written and spoken); additional languages are a plus
Experience and Skills: 10 years of experience in an executive assistant or senior administrative role ideally supporting C-level or senior leadership
Experience in a corporate communications or global matrixed environment is a plus
Exceptional organizational and time management skills
Strong written and verbal communication abilities
High level of discretion integrity and professionalism
Proficiency in Microsoft Office Suite and collaboration tools (e.g. Teams SharePoint Outlook)
Ability to manage multiple priorities and work under pressure
Proactive detail-oriented and solutions-focused mindset
Why Sandoz
Generic and Biosimilar medicines are the backbone of the global medicines industry. Sandoz a leader in this sector provided more than 900 million patient treatments across 100 countries in 2024 and while we are proud of this achievement we have an ambition to do more!
With investments in new development capabilities production sites new acquisitions and partnerships we have the opportunity to shape the future of Sandoz and help more patients gain access to low-cost high-quality medicines sustainably.
Our momentum is powered by an open collaborative culture driven by our talented and ambitious colleagues who in return for applying their skills experience an agile and collegiate environment with impactful flexible-hybrid careers where diversity is welcomed and where personal growth is supported!
Join us!
Commitment to Diversity & Inclusion:
We are committed to building an outstanding inclusive work environment and diverse teams representative of the patients and communities we serve.
Accessibility and accommodation
Sandoz is committed to working with and providing reasonable accommodation to all individuals. If because of a medical condition or disability you need a reasonable accommodation for any part of the recruitment process please send an e-mail to and let us know the nature of your request and your contact information. Please include the job requisition number in your message
#Sandoz
Skills Desired
Required Experience:
Director
Employment Type
Full-Time
