Shipment Coordinator & Lab Manager, Chapter Business Excellence, in Pharmaceutical Sciences (PS) (Temporary position for 2 years)
Shipment Coordinator & Lab Manager, Chapter Business Excellence, in Pharmaceutical Sciences (PS) (Temporary position for 2 years)
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1 Vacancy
Job Description
At Roche you can show up as yourself embraced for the unique qualities you bring. Our culture encourages personal expression open dialogue and genuine connections where you are valued accepted and respected for who you are allowing you to thrive both personally and professionally. This is how we aim to prevent stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche where every voice matters.
The Position
A healthier future. Its what drives us to innovate. To continuously advance science and ensure everyone has access to the healthcare they need today and for generations to come. Creating a world where we all have more time with the people we love. Thats what makes us Roche.
In the PS Business Excellence Chapter we support together all Pharmaceutical Sciences Chapters Portfolio Squads and Communities enabling scientists to focus on science. Collaboration and flexibility paired with a can-do attitude and a growth mindset are critical for success in this team. You will partner closely with your Business Excellence colleagues to provide key operational support to around 550 colleagues in the Pharmaceutical Sciences organisation. Our teams success depends on working well with both people and technology bringing the strengths of humans and AI together.
Within our Chapter we enable the intersection of scientific understanding with business processes and operational skills. This approach enhances our ability to measure impact and resource investments track progress and make data-driven decisions using operational data for PS. An additional focus is to generate a positive impact on PS productivity with a sense of urgency and a commitment to continuous improvement.
The Opportunity
Shipment Coordination (60%)
As a Shipment Coordinator you will be responsible for the efficient and compliant coordination of shipments for pharmaceutical research substances formulations samples and materials. You will ensure timely delivery to CROs suppliers partners and other Roche sites playing a crucial role in supporting our research and development activities.
Key Responsibilities:
Shipment Coordination & Documentation:
Process shipment orders accurately and efficiently.
Control and manage all necessary documentation required for domestic and international shipments.
Utilise a digital tool for receiving and tracking shipment requests enhancing transparency across the shipment community.
Document and maintain best practices for PS shipments.
CITES Shipment Coordination (Single Point of Contact):
Serve as the primary point of contact for all CITES (Convention on International Trade in Endangered Species of Wild Fauna and Flora) related shipments.
Manage the coordination and acquisition of CITES export and import permits for PS.
Act as the key contact for Swiss authorities (BLV) regarding CITES matters and manage the payment of CITES invoices.
Shipment Process Optimisation:
Continuously optimise shipment processes to improve efficiency and collaboration including the working model between Study Managers and Formulation Scientists/Chemists.
Shipment Support:
Manage the reception of BioSamples in the new pRED Center.
Coordinate cost-efficient shipping routes in a timely and seamless manner collaborating with logistics couriers and external partners.
Lab Management (40%)
As a Lab Manager you will be instrumental in ensuring the smooth and efficient daily operations of our PS laboratories. You will manage essential lab resources champion key systems and foster a safe and compliant working environment for our lab teams.
Key Responsibilities:
Operational Troubleshooting:
Oversee shipment logistics including receipt storage and distribution to the final recipient (lab-based).
Provide daily first-line troubleshooting support for lab operations.
Procurement & Supplier Management:
Collaborate with Central Logistic Services Avantor and other suppliers for effective procurement management of lab materials and biomaterials.
Oversee material and biomaterial ordering processes.
Supervise Avantor for the timely replenishment of laboratory logistic areas.
Community & Systems Support:
Act as the champion for the Scientific Equipment Database (SED).
Serve as a super user for relevant digital tools including D-WOW (Digital Ways of Working) and D-SUN (Super Users Community).
Actively participate and contribute to the pRED Lab Managers community.
Safety & Compliance:
Manage waste and biowaste processes including Avantor monitoring.
Monitor and ensure adherence to established lab etiquette.
Assist PS Lab Managers and Safety Officers on Safety Health and Environment (SHE) matters.
Onboard new lab colleagues on essential Safety and Compliance procedures.
Who you are
You hold a university degree in Science or completed an apprenticeship in the Biomedical field with at least 2 years of relevant experience ideally within the pharmaceutical industry.
You have a highly developed sense of organisation thriving in environments that demand meticulous attention to detail efficient process management and the ability to continuously coordinate complex international logistics.
You possess a comprehensive understanding of laboratory environments including equipment maintenance inventory management biology experiment procedures and working under biosafety levels 1 and 2. Knowledge of the GCP working environment and relevant safety regulations is a plus.
You demonstrate a strong grasp of the specific needs and protocols associated with laboratory environments encompassing equipment experimental procedures and safety regulations.
You bring experience in streamlining processes by simplifying harmonising automating and digitising them to increase productivity.
You develop and apply a digital mindset to stay at the forefront of leveraging emerging technologies (e.g. AI RPA). You continuously update your knowledge of the latest AI developments to enhance business processes and outcomes.
You create fit-for-purpose solutions and get things done with a can-do attitude demonstrating strong problem-solving skills and the ability to adapt to changing circumstances.
You possess a strong track record of building collaborative relationships with demonstrated influencing and networking skills high emotional intelligence and excellent interpersonal abilities.
You demonstrate a customer-centric mindset able to radically simplify and prioritise for impact.
You embody a team-centric mindset that fosters a culture of expertise and best practice sharing.
Your proficiency in both English and German is essential English for effective communication in an international environment and German for engaging with German-speaking logistics partners and internal stakeholders.
Unwavering focus collaborative teamwork and exceptional delivery are key behaviours that drive our mission of doing now what patients need next. Together we can be transformative.
If you are passionate about contributing to a committed team and have the dedication to partnership and innovation Roche is the place for you! Every role at Roche plays a part in making a difference in patients lives.
Apply now and join us in making an impact!
Position Facts
FTE%: 100%
Type of Contract: Temporary position for 2 years
Location: Basel Switzerland
Who we are
A healthier future drives us to innovate. Together more than 100000 employees across the globe are dedicated to advance science ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities foster creativity and keep our ambitions high so we can deliver life-changing healthcare solutions that make a global impact.
Lets build a healthier future together.
Roche is an Equal Opportunity Employer.
Required Experience:
Manager
Employment Type
Full-Time
