Vacancies Executive Assistant HR
Vacancies Executive Assistant HR
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1 Vacancy
Job Description
About AkzoNobel
Since 1792 weve been supplying the innovative paints and coatings that help to color peoples lives and protect what matters most. Our world class portfolio of brands including Dulux International Sikkens and Interpon is trusted by customers around the globe. Were active in more than 150 countries and use our expertise to sustain and enhance the fabric of everyday life. Because we believe every surface is an opportunity. Its what youd expect from a pioneering and long-established paints company thats dedicated to providing sustainable solutions and preserving the best of what we have today while creating an even better tomorrow. Lets paint the future together.
For more information please visit
2024 Akzo Nobel N.V. All rights reserved.
Job Purpose
As the HR Executive Assistant you will provide high-level executive and administrative support to the HR Directors who are part of the HR Leadership Team (HRLT).
You will act as a trusted business partner and confidant working with a high degree of autonomy. This role is pivotal in enabling the Executives to operate at maximum effectiveness by managing their calendars facilitating smooth operations and ensuring professional coordination of business travel events and meetings. You will also support selected projects and play an important role in enhancing the engagement and efficiency of the HRLT.
Key Responsibilities
Calendar & Meeting Management
- Plan organize and prepare (virtual and in-person) meetings ensuring agendas materials IT and facilities are in place.
- Welcome and host visitors ensuring they are connected with the relevant team members.
- Organize facilitate and attend team meetings workshops offsites and other internal/external events including follow-up on action items.
- Manage and maintain the departments SharePoint site.
- Coordinate events conferences and HRLT engagements.
Travel Coordination
- Arrange end-to-end business travel including visas transportation accommodation dining and meeting schedules.
- Oversee travel budgets and ensure cost-effective arrangements.
Administrative & Project Support
- Prepare edit and distribute documents reports and presentations.
- Serve as Project Management Officer (PMO) for selected initiatives.
- Handle incoming and outgoing correspondence in Dutch and English.
- Create and manage purchase orders track invoices and oversee payments.
- Support project implementation with administrative tasks.
- Manage expense reports and budget tracking for direct reports.
Team & Engagement Support
- Facilitate onboarding and offboarding processes for HRLT team members.
- Coordinate engagement activities such as celebrations gifts and recognition moments.
- Liaise with Facilities and IT to ensure smooth daily operations.
Level of Autonomy
This role requires a high level of independence decision-making capability and initiative. You will be trusted to manage sensitive matters discreetly prioritize tasks effectively and proactively identify improvements to processes without direct supervision.
Job Requirements
- Bachelors degree or equivalent professional experience (Secretarial qualification is an advantage).
- Minimum 10 years experience as an Executive Assistant ideally in an international listed and fast-paced corporate environment.
- Full-time availability with flexibility beyond standard working hours.
- Fluent in Dutch and English (French is an advantage).
- Exceptional interpersonal written and verbal communication skills with all levels of the organization.
- Strong organizational and prioritization skills with the ability to work autonomously.
- Experience in internal communications and basic project management.
- Proficient in Microsoft Office Suite (Outlook Word Excel PowerPoint).
- High level of confidentiality integrity and organizational sensitivity.
- Proactive team player with a service-oriented mindset and attention to detail.
- Demonstrated ability to improve administrative and team processes.
At AkzoNobel we are highly committed to ensuring an inclusive and respectful workplace where all employees can be their best self. We strive to embrace diversity in a context of tolerance. Our talent acquisition process plays an integral part in this journey as setting the foundations for a diverse environment. For this reason we train and educate on the implications of our Unconscious Bias in order for our TA and hiring managers to be mindful of them and take corrective actions when our organization all qualified applicants receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age or disability.
Requisition ID:48467
Employment Type
Full Time
