Part Time Administrative Assistant
Part Time Administrative Assistant
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Job Description
Job Description: Administrative Assistant
Location: Wesley Chapel FL 33544
Job Title: Administrative Assistant
Location: Wesley Chapel FL 33544
Reports to: Senior Community Association Manager
Job Description:
We are seeking a highly organized and proactive Administrative Assistant to support the daily operations of a busy HOA management office. This role will provide direct support to the Community Association Manager and assist with resident communications meeting coordination document preparation and general office functions. The ideal candidate will be detail-oriented professional and capable of managing multiple priorities in a fast-paced environment.
Key Responsibilities:
Prepare and distribute Board meeting agendas minutes and violation notices
Maintain accurate digital and physical filing systems for each community
Answer phone calls and emails from homeowners vendors and Board members
Assist with processing ARC (Architectural Review) applications
Coordinate community notices e-blasts and announcements
Schedule inspections maintenance and vendor appointments as directed
Support management with special projects audits and reporting
Track and update homeowner compliance and violations in the system
Provide administrative assistance during Board meetings (including virtual meetings via Zoom)
Skills Required:
Excellent written and verbal communication skills
Strong organizational and time management abilities
Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint)
Familiarity with HOA operations and Florida Statute Chapter 720 (preferred)
Knowledge of property management software (e.g. Vantaca TOPS AppFolio) is a plus
Ability to handle confidential information with professionalism
Bilingual (English/Spanish) preferred but not required
Comfortable working with residents vendors and Board members in a professional manner
Experience preparing official documents such as notices meeting agendas and letters
Ability to multi-task and meet deadlines under pressure
Work Environment:
In-office position located in Wesley Chapel FL
Standard business hours with occasional evening meetings (virtual or in-person)
Collaborative team environment with focus on professionalism and efficiency
Employment Type
Part-Time
