Tender Board, Planning & Cost Estimation Senior Analyst

Job Title

Reports

Location

Tender Board Planning & Cost Estimation Senior Analyst

Supply Chain

Lagos

CLIENT SUMMARY

The client is Nigerias leading independent energy company.

JOB SUMMARY

The Tender Board Planning & Cost Estimation Analyst is responsible for coordinating and analyzing tender processes procurement planning and provision of all cost estimating and optimization services to all departments in the company in a timely manner.

The role ensures that all procurement and contracting activities comply with company policies regulatory requirements and industry best practices while optimizing cost efficiency and supplier performance. Responsible for process compliance and performance management to achieve company objectives and ensure that all SCM reports are prepared and circulated in a timely manner

KEY RESPONSIBILITIES

Operations/Strategic

Tender Board Coordination & Procurement Planning:

• Contribute as a member of the SCM Planning and Performance team and deputize as required for the Lead. Execute all delegated tasks as may be assigned by the SCM Lead Planning and Performance
• Assist in developing procurement plans and strategies aligned with business objectives.
• Coordinate tender board meetings prepare documentation evaluation reports and recommendations for contract awards.
• Liaise with internal stakeholders to identify procurement needs and establish sourcing strategies.
• Ensure due compliance with the companys Contracting Policies and Procedures and Tender Board directives
• Manage the Tender Board Secretariat activities including claims registration company cost estimate submissions and related documentation.
• Provide support in the safekeeping of sensitive documents including original contract documents; contract securities such as Bonds Parent Company Guarantees Advance Payment Guarantees and so on; and Assignments and Novation. Exercise effective custodianship of such documents.
• Develop a tracking and monitoring process to ensure consistency in the application of the tender board process and to ensure that all tender board directives are adhered to.
• Monitor contract performance ensuring timely delivery and adherence to agreed terms.
• Maintain a database of vendors and procurement records for audit and reporting purposes.

Cost Estimation & Budgeting:

• Provide cost estimating support services utilizing various data banks Companies in-house estimating manuals and/or industry sources throughout the entire Project lifespan. Estimate project cost based on Bill of materials labor cost and project specification to express the most representative cost estimate.
• Analyze data to determine estimated costs for materials labor and other related costs to support the contracts and procurement team operations and projects
• Daily sourcing collection compilation and updating of market price data of materials equipment and manpower to be used in the cost estimate that supports the billing quotations and companys financial plans. Perform internal and external benchmarking reflecting the assessed risk parameters (i.e. against historical performance industry norms and established KPIs) to improve and optimize costs
• Liaise with C & P Analysts (Buyers) Project Engineers and Bid Administrator to track and report Cost estimating request status. Participate in peer reviews as required.
• Abreast of changing developments in estimating advances by reviewing technical literature contact with Manufacturers and stockists visits to construction locations and attending professional and technical meetings.
• Contribute to major Cost Estimating performance improvement and assist in minimizing the potential for contract claims. Managing and improving the pricing and costing models along with the operational delivery of any changes. Provide in-depth pricing and costing analysis to support all the companys business operation
• Monitor contract performance ensuring timely delivery and adherence to agreed terms.
• Maintain a database of vendors and procurement records for audit and reporting purposes.

Data Analysis & Reporting:

• Collate analyze and maintain Dashboard KPIs and Management information packs to provide management information such as Progress against KPIs required for engagement with stakeholders such as third-party spend reports for individual functions / businesses.
• Responsible for the timely and efficient preparation of all reports (SCM activities initiatives value and cost saving tracking spend data analysis) periodic and ad-hoc.
• Develop procurement reports and dashboards for management decision-making.
• Track key performance indicators (KPIs) related to tendering efficiency cost savings and supplier performance.
• Utilize data analytics tools to improve procurement forecasting and cost control.

Job Dimensions

• Tender Management & Procurement Planning
• Cost Estimation & Financial Analysis
• Vendor & Contract Management
• Regulatory Compliance & Risk Management
• Data Analysis & Reporting

Job Context and Challenges

• Developing valid and robust cost estimates (CAPEX & OPEX) to the required confidence levels in a nation such as Nigeria where the economy is still in transition and unstable
• Maintaining process integrity without jeopardizing business continuity.
• Resisting overt and covert internal and external pressures to deviate from the established process
• Regulatory & Compliance Environment
• Having a clear understanding/knowledge of complex and multidiscipline nature of Oil and Gas facilities projects Pipelines and Flowlines projects and Facilities Maintenance projects that fall within the companys operations. Assimilation of information from a multi-discipline project team
• To challenge accepted views cost methodologies and standards to optimize bottom line costs while still ensuring credible and robust cost structures are in place and the cost information processes are not compromised.
• Demands highest confidentiality and integrity with serious liability exposure from a breach.
• Cross-Functional Coordination
• Tender Board & Stakeholder Engagement

Quality Standard

(Performance expectations associated with Key Accountabilities of responsibilities)

1. Ensure 100% compliance with company procurement policies and tendering regulations.
2. Maintain a transparent and competitive tendering process with documented justifications for all supplier selections.
3. Achieve an on-time tender processing rate of at least 95% ensuring no delays in project execution.
4. Conduct prequalification of suppliers and contractors ensuring a minimum of three competitive bids per procurement process.

Qualifications & Experience

• Bachelors degree in supply chain management Business Administration Finance Engineering or a related field. A masters degree is an advantage.
• Professional certification such as CIPS (Chartered Institute of Procurement & Supply) PMP (Project Management Professional) or equivalent is preferred.
• Minimum of 5-7 years of experience in cost estimation preferably in the oil and gas or energy sector. Procurement tendering skills will be an advantage
• Strong knowledge of procurement planning cost estimation methodologies and supplier evaluation.
• Proficiency in procurement systems such as SAP Oracle or similar ERP tools.
• Excellent analytical skills with the ability to interpret complex cost data.
• Strong negotiation communication and stakeholder management skills.
• Knowledge of local and international procurement regulations and industry best practices.
• Strong interpersonal and teamwork skills.
• Ethical decision-making and risk management expertise.

Technical Competencies

1. Proficiency in Microsoft application packages (Excel PowerPoint etc.)
2. Proficiency in procurement systems such as SAP Oracle or similar ERP tools.
3. Excellent analytical problem solving and communication skills
4. High attention to detail and accuracy in cost estimation.
5. Ability to work under tight deadlines and manage multiple procurement projects.
6. Strategic thinking and problem-solving abilities
7. Ability to meet deadlines and manage multiple tasks.
8. Able to work independently and as part of a team

Other Information

(Indicate any unusual or hazardous conditions associated with performing the position or specific work schedule information)

• Office-based role with occasional travel for vendor site visits meetings or project evaluations.
• Responsible for generating estimates for complex and sensitive transactions critical for decision making
• May require extended hours during critical procurement phases or tender evaluations.

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