Administrative Specialist

The AMP Administrative Specialist provides essential administrative and clerical support to the AMP (Achieving Maximum Potential) program. This role ensures smooth day-to-day operations by managing data entry supporting AMP events and meetings and assisting with general office functions. The Administrative Specialist serves as a key liaison between youth participants staff and community partners contributing to a welcoming and organized environment that empowers youth to thrive.

The Administrative Specialists primary responsibilities include ensuring that clients are promptly and courteously welcomed on each visit; acting as a liaison between clinical staff and office staff assisting with scheduling in person clients for appointments; coordinating the day to day flow of the building; and managing the center office including clerical support.

Activities of support and assistance include but are not limited to: administrative support ; typing grant reports; maintaining both electronic and paper files; reminders regarding due dates for routine reports; advising local leadership of needs in support services or other concerns regarding the operation of the Center. Provides support services related to the function of the Community Advisory Board; assists the Director in preparing agendas for meetings and attending and taking minutes at meetings; assists with preparing statistical reports.

Act as a receptionist to greet visitors and answer phone callers and direct them to the appropriate staff or other available services.
Provides program information to community service agencies local government and community groups when requested. Provide basic information about services and referral services.
Greet and assist visitors youth and volunteers in a professional and welcoming manner
Maintain accurate and timely data entry into AMP databases and tracking systems
Provide administrative support including scheduling document preparation and correspondence
Assist with planning setup and logistics for AMP events meetings and youth councils
Take and distribute meeting minutes as needed
Manage incoming and outgoing communications including mail and phone calls
Maintain office supplies and program inventory
Support volunteer engagement and coordination
Distribute incoming and outgoing mail.
Oversee typing duplicating correspondence proofreading reporting and other administrative paperwork as needed.
Update donation logs for any checks or donations received in-office.
Assist with cleaning and general cleanliness of the center.
Assist with van key check in/out.

• Medical dental vision and life insurance
• Supplemental accident critical illness and hospital indemnity insurance
• Accrued PTO plus paid time off for holidays your birthday and volunteering
• Employee Assistance Program
• Employee recognition program
• Personal wellness programs
• Pet insurance discounts
• PSLF Program qualification
• Retirement offerings
• Training opportunities

• High School Diploma or equivalent
• Minimum of four years of administrative or secretarial experience
• Knowledge of administrative and clerical procedures and systems.
• Knowledge of customer service.
• Proficiency in Microsoft Office and database software
• Strong written and verbal communication skills
• Ability to manage multiple tasks and prioritize effectively
• Strong interpersonal skills and ability to work with diverse populations
• Ability to use critical thinking skills to solve problems.
• Ability to coordinate and collaborate effectively with others.

• Associates degree in a related field
• Experience with event planning or youth programming
• Familiarity with volunteer coordination and community engagement
• Commitment to youth empowerment and trauma-informed care

• Associates degree in a related field
• Experience with event planning or youth programming
• Familiarity with volunteer coordination and community engagement
• Commitment to youth empowerment and trauma-informed care

1. Apply Fill out the online app at Well check out your skills and experience.
2. Interview Phone video or in-person well chat and get to know you.
3. References Send us three people who can sing your praises.
4. Screening Background and driving checks (plus license verification if needed).
5. Offer If its a match youll get a formal offer through Paycom.