Mail/Supply Specialist
Mail/Supply Specialist
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Job Description
IAT Insurance Group has an immediate opening for a Mail/Supply Specialist in our Newark New Jersey location. A Mail/Supply Specialist will perform the day-to-day operations of the mailroom overseeing the distribution of incoming and outgoing mail for all departments in our Raleigh North Carolina headquarters. Furthermore this role will work with manager and vendors to purchase office supplies needed keep costs within budget and maintain inventory on supplies.
Due to the nature of this role this position will be required to work in office Monday through Friday.
- Assists with the purchasing and distribution of supplies for location. Maintain a working inventory of supplies to ensure all materials required for the job are available.
- Sorts processes and distributes incoming mail including document scanning and in-person delivery to various departments following assigned workflow procedure(s) for scanning / tracking all incoming and digital mail.(May include picking up / dropping mail at post office)
- Prepare package and process outbound mail / shipments utilizing USPS postal metering machine UPS FedEx and other software systems for Domestic and International destinations.
- Responsible for maintaining caf / satellite coffee stations and photocopy stations supplies on a weekly basis. Ensuring sufficient stock/backstock of all needed items including daily rounding to ensure fully stocked and organized per set inventory list.
- Responsible for maintaining photocopier toner/waste bins for all copiers as needed and report / contact vendor for service needs as they arise. Main point of contact for all mailroom equipment vending/coffee equipment and manages service needs as they arise.
- Manages and processes various requests through the mailroom e-mail inbox in a timely manner.
- Provides daily backup support for reception which includes managing IATs phone system greeting visitors etc.
- Assists other departments as needed with special projects and performs other duties as assigned including catering assistance.
- Performs other duties as needed.
- High school diploma or equivalent with 2-3 years of relevant clerical experience.
- Equivalent is defined as directly related experience or a combination of directly related education.
- Must be able to work in-office 5 days a week (Monday through Friday)
- Must be able to lift and carry up to 50 pounds and to stand and walk for extended periods of time.
- Ability to multitask and prioritize work.
- Must be authorized to work in the United States and must not require VISA sponsorship now or in the future for employment purposes.
At IAT our fundamental belief is to a create a culture where all employees are heard and have a sense of belonging. Inclusion and Diversity are not just initiatives its how we live. Were committed to driving and building an open and supportive culture. By embracing the uniqueness of our employees investing in their development listening to and engaging their ideas we are stronger as an organization.
Our employees propel IAT forward by driving innovation stable partnerships and growth. Thats why we continue to build an engaging workplace culture to attract and retain the best talent.
We offer comprehensive benefits like:
- 26 PTO Days (Entry Level) 12 Company Holidays 38 Paid Days Off
- 7% 401(k) Company Match and additional Profit Sharing
- Numerous training and development opportunities to assist you in furthering your career.
- Healthcare and Wellness Programs
- Opportunity to earn performance-based bonuses.
- College Loan Assistance Support Plan
- Educational Assistance Program
- Mentorship Program
- Dress for Your Day Policy
All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran. We maintain a drug-free workplace and participate in E-Verify.
To view details of our full benefits please visit Experience:
Unclear Seniority
Employment Type
Full-Time
