Administrative Assistant

Location:

Position Overview

The Administrative Assistant will provide essential support to the Engineering Department by managing project status tracking in Microsoft SharePoint coordinating meetings monitoring deadlines and ensuring effective communication between project stakeholders. This role requires strong organizational skills attention to detail and the ability to manage multiple priorities in a fast-paced technical environment.

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Key Responsibilities

Project & Document Management

Maintain and update project status dashboards lists and documents in Microsoft SharePoint to ensure real-time accuracy.

Organize and manage engineering project documentation ensuring proper version control and accessibility for team members.

Monitor project progress and escalate potential delays or issues to relevant stakeholders.

Meeting Coordination

Schedule and coordinate engineering team meetings cross-functional project reviews and status update sessions.

Prepare and distribute meeting agendas capture meeting minutes and track action items to completion.

Manage recurring project check-ins and follow-up meetings to ensure alignment with project timelines.

Deadline & Task Follow-Up

Track key engineering deliverables and milestones sending reminders to responsible parties ahead of due dates.

Maintain visibility on project schedules and proactively address risks to deadlines.

Support managers in preparing regular status reports for leadership review.

Communication & Support

Act as a central point of contact for project status inquiries within the engineering department.

Coordinate with cross-functional teams to gather updates and ensure timely information sharing.

Provide administrative support for special projects department initiatives and process improvements.

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Qualifications Required:

Proven administrative or project coordination experience (2 years preferred).

Proficiency in Microsoft SharePoint for project tracking and document management.

Strong skills in Microsoft Outlook Planner Teams Excel and Word.

Excellent organizational time management and follow-up abilities.

Strong written and verbal communication skills.

Preferred:

Experience working in an engineering manufacturing or technical environment.

Familiarity with project management tools and methodologies.

Ability to manage sensitive and confidential information with discretion.

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Key Competencies

Attention to Detail Ensures data accuracy and document integrity.

Proactive Approach Anticipates needs and follows up without prompting.

Collaboration Works well with diverse teams and personalities.

Adaptability Manages shifting priorities in a fast-paced environment.

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Physical & Work Environment Requirements

Office-based with standard work hours; occasional overtime for project deadlines.

Ability to sit for extended periods and work at a computer.

U-Haul Holding Company and its family of companies including U-Haul International Inc. (U-Haul) continually strives to create a culture of health and wellness. Consistent with applicable state law U-Haul will not hire or re-hire individuals who use nicotine products. The states in which U-Haul will decline to hire nicotine users are: Alabama Alaska Arizona Arkansas Delaware Florida Georgia Hawaii Idaho Iowa Kansas Maryland Massachusetts Michigan Nebraska Pennsylvania Texas Utah Vermont Virginia and Washington. U-Haul has observed this hiring practice since February 1 2020 as part of our commitment to a healthy work environment for our team.

U-Haul is an equal opportunity employer. All applicants for employment will be considered without regard to race color religion sex national origin physical or mental disability veteran status or any other basis protected by applicable federal provincial state or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.