Manager, Workplace Administration
Manager, Workplace Administration
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$ 120369 - 138261
1 Vacancy
Job Description
Position Overview
The Sustainable Operations team ensures the Foundations workplaces are safe efficient and aligned with its sustainability goals. Through strategic oversight of facilities workplace administration logistics and vendor management the team integrates environmentally conscious practices into daily operations. It leads efforts in net-zero and sustainability strategy implementation and performance tracking while fostering innovation and cross-functional collaboration. By managing infrastructure space planning and internal services across locations the team supports a high-quality inclusive and future-ready work environment.
Workplace Experience: Leads workplace operations in the DC office including reception front-of-house services and employee experience initiatives. Ensures welcoming efficient and sustainable services and processes that reflect organizational values support employee engagement and are aligned with the organizations climate strategy.
Pay Range: $120369 -$138261. This represents the present low and high ends of the Foundations pay range for this position. Actual pay will vary based on various factors including but not limited to experience.
Work Schedule:This role is based in Washington DC and required to be in the office on Mondays Tuesdays Wednesdays Thursdays and Fridays.
Principal Duties and Responsibilities
- Workplace Experience: Leads workplace operations in the DC office including reception front-of-house services and employee experience initiatives. Ensures a professional welcoming environment that supports staff engagement and organizational culture.
- Office Administration and Space Management: Manages office administration space allocation and access control in DC. Coordinates workspace setup and reconfiguration partnering with facilities to optimize space utilization and support operational needs.
- Travel Services: Manages global travel services ensuring alignment with organizational travel policies and sustainability goals. Supports intuitive self-service travel systems and vendor coordination. Collaborates with finance on proactive corporate card administration.
- Financial and vendor management: Co-manages contract and invoice processing across both offices ensuring timely approvals and accurate documentation. Supports vendor onboarding and compliance with organizational standards and sustainability objectives.
- Cross Office collaboration: Leads special projects in DC that are across teams to enhance operational efficiency and employee experience. Collaborates with other managers in Sustainable Operations and cross-functional teams to ensure consistency in workplace solutions and continuous improvement across locations.
- Manages the Facilities Coordinator.
- Other duties and projects as assigned.
Education Experience and Skills
- Wide-ranging professional experience and a full understanding of workplace and travel management including sustainable travel knowledge. Other sustainability aptitude preferred.
- Generally expected to have 7-10 years of relevant experience.
- Bachelors required; Masters preferred.
Qualifications and Competencies
- Balances Stakeholders: Anticipates and balances the needs of multiple stakeholders.
- Cultivates Innovation: Creates new and better ways for the organization to be successful.
- Develops Talent: Develops people to meet both their career goals and the organizations goals.
- Manages Complexity: Makes sense of complex high quantity and sometimes contradictory information to effectively solve problems.
- Values Differences:Recognizes the value of different perspectives commits to being self-aware and respectful and seeks to learn from new and different voices.
About The Rockefeller Foundation
The Rockefeller Foundation is a pioneering philanthropy built on collaborative partnerships at the frontiers of science technology and innovation that enable individuals families and communities to flourish. We make big bets to promote the well-being of humanity. Today we are focused on advancing human opportunity and reversing the climate crisis by transforming systems in food health energy and finance. For more information sign up for our newsletter athttp:// follow us on X @RockefellerFdn.
The Rockefeller Foundation offers a comprehensive and competitive benefits package that includes health insurance programs tuition reimbursement and student loan repayment a generous 401K parental leave and various forms of paid time off all to help our employees feel energized cared for and engaged.
As an organization we focus on six values to advance our culture and continue our success. We are dedicated to being Transparent Optimistic Accountable Collaborative Trusted and Equitable. We expect all employees at the Foundation to contribute by developing their unique perspectives and talent challenging conventional wisdom through evidence and reason and amplifying marginalized voices.
The Rockefeller Foundation is committed to the principles of equal employment opportunity and compliance with all federal state and local laws concerning employment discrimination including the Americans with Disabilities Act. To this end the Foundation ensures equal opportunity to all employees and applicants regardless of race color age gender sexual orientation religion marital status national origin or ancestry citizenship lawful alien status physical mental and medical disability veteran status liability for service in the United States Armed Forces or any other protected status.
The Rockefeller Foundation is an Equal Opportunity Employer.
Required Experience:
Manager
Employment Type
Full-Time
