Personal Assistant
Personal Assistant
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Job Description
About the Role:
We are looking for a highly motivated and organised Personal Assistant to join our OMG EMEA Head Office in London. This role will provide primary support to the Chief Financial Officer (CFO) of EMEA & APAC while also assisting the wider EMEA HQ executive team when needed.
You will work closely with and report into the Executive Assistant to the CEO gaining exposure to a fast-paced international environment and the opportunity to support senior stakeholders across the business.
This is a varied and exciting role where no two days are the same. Were seeking someone who thrives under pressure demonstrates exceptional attention to detail and operates with the highest level of discretion. Flexibility is essential as the role will usually be based in the London office with occasional UK travel for on-site events. While OMG follows a 3:2 hybrid working model the role requires adapting to the CFOs schedule which may involve a 4:1 office presence in some weeks.
Calendar Management: Work in partnership with the EA to optimize the CFOs calendar in-line with business priorities. Provide proactive and efficient administrative diary management for the CFOs calendar ensuring meeting rooms or restaurant reservations are made where necessary and resolving scheduling conflicts as required.
Travel Coordination: Organize all travel arrangements for the CFO ranging from travel around London and surrounding areas to international flights and accommodation as required. Prepare detailed travel itineraries. Support the wider business in arranging occasional business travel and accommodation for OMG employees who do not have dedicated PA support.
Commercial Administration: Management of the corporate expenses on behalf of the CFO working
with the finance team on company payments.
Communication: Assist with meeting and greeting the CFOs visitors in a professional and welcoming way. Communicate effectively with multiple level stakeholders internal and external.
Event Management: The ability to coordinate and plan events & conferences - including venue sourcing and working closely with the Group CFO for budget sign off (department meetings team social events summits and conferences).
Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.
Document Preparation: General administrative support including printing document preparation.
Ad-Hoc: Support of daily operations which may include but are not limited to; office management moves/refurbs IT support with all department IT issues escalating where necessary.
About the Agency:
Omnicom Media Group Europe (OMG EMEA) is the media division of Omnicom Group Inc. headquartered in London.
We deliver transformational experiences for consumers clients and talent. Powered by the Omni marketing orchestration system OMG connects best-in-class capabilities that enable our full-service media agencies OMD PHD and Hearts & Science to deliver more relevant and actionable consumer experiences more productive and proactive client experiences and more collaborative and rewarding talent experiences for the more than 24000 people serving the worlds leading brands in OMG agencies around the globe.
Flexible Working
At Omnicom Media Group we are committed to supporting flexibility for our peoplewhile fostering collaboration innovation and teamwork. We have a hybrid working model (three days in the office two working remotely) to ensure that we meet the needs of both our people and our business balancing the benefits of in-person connections with the flexibility of remote working. Our standard working hours are 9:30 17:30 but we offer the ability to flex around core hours of 10:30 16:30 to give our people flexibility on how they manage their working day whether thats in the office or working remotely. For example you could start work at 8:30 and finish at 16:30 or start at 10:30 and finish at 18:30.
We encourage open conversations between our people and managers to help navigate high-need periods and individual circumstances. Our goal is to create an environment where people feel genuinely supported to do their best - both in their careers and in their lives outside of work.
Be Your Best
We want everyone to make the most of the opportunity to shine and showcase your talents and we are happy to make adjustments in the recruitment process so you can be your best. Please discuss any specific requirements with your dedicated Talent Team member or if you would feel more comfortable you can email us confidentially at to let us know how we can support you.
Diversity Equity & Inclusion at OMG
At OMG our vision is to be an agency where difference is valued and everyone is able to thrive in a culture of equality inclusion and belonging. We are committed to providing a truly inclusive environment that reflects todays society where everyone is able to bring their true selves to work and where diverse voices and backgrounds are valued heard and well-represented.
We will process your personal data in accordance with our Recruitment Privacy Notice which is available on
Employment Type
Full Time
Key Skills
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