Public Records Commissions Specialist
Public Records Commissions Specialist
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Job Description
Ability to organize information;
Strong attention to detail;
Ability to communicate effectively;
Computer proficiency especially with Microsoft Office Suite;
Customer service skills as the position requires daily interaction with the general public.
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ABOUT THIS POSITION:
The Office of the Secretary of the Commonwealth of Massachusetts is seeking candidates for a Commissions Specialist position in the Commissions Section of the Public Records Division. The Commissions Section is responsible for a variety of tasks involving the various appointments and commissions issued by the different branches of the Commonwealths government. The Commissions Section is tasked with maintaining accurate records through the management of several databases as well as assisting the general public with accessing these records and providing guidance to obtain a specific commission from the office of the Governor such as Notary Public Justice of the Peace or a One Day Marriage Solemnizer. Other tasks include Apostille certification administering oaths of office registering in-state members of the clergy to perform marriages in the Commonwealth and assistance with public records requests when necessary.
REPRESENTATIVE TASKS:
Assist with Apostille certification services and administer the oath of office for appointed officials;
Maintain and update various electronic databases in an accurate and efficient manner;
Assist in the day to day operations of the office including answering phones responding to general inquiries through email and assisting walk-in customers.
ABOUT US
The Secretary of the Commonwealths office comprises 23 departments across 19 locations around Massachusetts.
As the third-ranking constitutional officer in Massachusetts the Secretary of the Commonwealth serves as the chief election officer chief information officer and chief securities regulator in Massachusetts. Additionally the office is charged with registering business entities and lobbyists distributing grants for historic preservation safeguarding the states public records and artifacts and much more.
Whatever your background or area of interest there is a place for you at the Secretary of the Commonwealths office.
STATEMENT OF DIVERSITY AND ANTI-DISCRIMINATION
The Office of the Secretary of the Commonwealth is an Equal Opportunity Employer. As a representative of the Commonwealth and its residents the Office strives to ensure that those working in our office reflect the diversity of the communities we serve. The Office encourages applicants from a broad spectrum of backgrounds to apply for positions.
It is the policy of The Office of the Secretary of the Commonwealth to provide equal employment opportunities without regard to race color religion sex national origin age disability marital status veteran status sexual orientation genetic information or any other protected characteristic under applicable law.
DISABILITY ACCOMMODATION
Qualified individuals with disabilities are encouraged to apply. We will gladly assist applicants in need of an accommodation. For assistance contact ADA Coordinator Rebecca Murray at or please contact
COVID-19 VACCINATION REQUIREMENT FOR EMPLOYMENT
As a condition of employment successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. Applicants who receive an offer of employment who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for exemption.
REMOTE WORK
This position is not eligible for remote work.
TOTAL COMPENSATION
As an employee of the Commonwealth of Massachusetts you are offered a great career opportunity to influence a wide spectrum of services to the diverse populations we serve - but its more than a paycheck. The States total compensation package features an outstanding set of employee benefits that you should consider towards your overall compensation including:
75% state paid medical insurance premium
Reasonable Dental and Vision Plans
Flexible Spending Account and Dependent Care Assistance programs
Low cost basic and optional life insurance
Retirement Savings: State Employees Pension and a Deferred Compensation 457(b) plan
12 paid holidays per year and Sick Vacation and Personal Time
Tuition benefits for employee at state colleges and universities
Short-Term Disability and Extended Illness program participation options
Incentive-based Wellness Programs
Professional Development and Continuing Education opportunities
Qualified Employer for Public Service Student Loan Forgiveness Program
Starting salary $42500.
HOW TO APPLY:
To apply please send: 1) a copy of your resume 2) a cover letter 3) 3 references to
Required Experience:
Unclear Seniority
Employment Type
Full-Time
