Receptionist/Legal Assistant
Receptionist/Legal Assistant
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1 Vacancy
Job Description
Successful law firm in downtown St. Louis is seeking a full-time professional Receptionist/Legal Assistant to join our team. This position requires a highly motivated organized professional capable of functioning in a fast-paced challenging legal environment. This person will not only be the front-line point of contact but will also be responsible for handling a variety of legal documents mail correspondence and ensuring proper routing and message-taking procedures for telephone traffic.
This position is fulltime Monday-Friday: 9:00am 5:00pm ONSITE
Position Summary:
The Receptionist/Legal Assistant answers a multi-line switchboard quickly and directs calls. They also greet clients and guests visiting the firm as to ensure a positive perception of the client/guest on his or her respective call/visit. They also assist with opening new files within the office and assisting as needed on various tasks.
Essential Job Functions:
- Answer high volume of calls and maintain rapid response rate according to agreed standards as well as direct calls quickly and accurately conveying appropriate information to receiver and ensuring caller has positive experience.
- Maintain standards of guest/client experience including coordination with the clerks on conference room presentation (stocking cleanliness etc.) ensuring a clean and orderly reception area including desk as well as professional interaction and attire with guests/clients.
- Communicate and liaise with appropriate parties regarding deliveries arrivals calls and requests to enhance efficiencies of operations. (i.e. coordinating deliveries of office supplies or packages in a timely manner)
- Setting up new files in AIM and DMS:
- Preparing correspondence and pleadings responsive to new files
- Print file labels
- Save file materials received in Perfect Law
- Contacting the Division to obtain and verify case information
- Accessing CompFile to e-file pleadings
- Accessing the Missouri Division work comp system to file responsive pleadings
- Other duties as assigned.
Qualifications :
- High school diploma or GED (or equivalent) required; Associates or Bachelors degree preferred.
- 2 years of Receptionist or Administrative Assistant experience supporting a law or corporate office.
- Microsoft Office Suite Word and Outlook experience required; Excel and PowerPoint experience preferred.
- Outstanding organizational interpersonal and administrative skills.
- Excellent attention to detail with the ability to multi-task.
- Excellent telephone verbal and writing skills.
- Must be self-motivated.
- Must have the ability to work as part of a team as well as to work independently.
- Organization Planning Attention to Detail and Dependability.
- Firm and Client Confidentiality required.
Additional Information :
Benefits include: Medical Dental Vision Critical Illness Accident Group Term life Voluntary term life STD LTD 401(k)/Roth retirement plan with company match and paid time off.
All your information will be kept confidential according to EEO guidelines.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
