HRIS Data Specialist - Temporary Full Time

JOB SUMMARY

Responsibilities include data entry record validation records and data storage auditing research and leave calculation. Responsible for payroll coordination processes including FMLA for the division.

MINIMUM QUALIFICATIONS

Associates degree from an accredited college or university plus one (1) year of experience in a field closely related to these duties; OR an equivalent combination of related education and experience.

Due to the nature of this position the successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements.

ESSENTIAL FUNCTIONS

• Initiates and administers new hire processing County-wide including the verification and completion of I-9 forms employee personal data collection County photo ID verification of start dates and data entry of all relevant onboarding and offboarding information.
• Administers the County-wide continuous RAP Back (Record of Arrest and Prosecution Back) program consistent with County policies and state law.
• Administers federal E-Verify program by ensuring County compliance with program monitoring and tracking work authorization termination dates and providing E-Verify program training to County staff as needed.
• Verifies I-9 hire dates with employees actual start dates and makes date adjustments as required.
• Audits County personnel files and I-9s to ensure accurate documentation and compliance with federal rules and regulations.
• Ensures proper storage archiving and retirement of County personnel files and I-9s in compliance with federal rules and regulations and County policies and retention schedules.
• Communicates employee leave and service date information with Utah Retirement Services (URS). Researches and calculates service dates based on County-only and outside service accruals as needed.
• Provides training on records and data administration processes as needed.
• Completes form and information requests from outside agencies (e.g. Department of Workforce Services U.S. Social Security Administration Office of Recovery Services Utah Retirement Services etc.).
• Conducts research and verifies information prior to completing form and information requests.
• Coordinates payroll processes for Human Resources Division including FMLA processing.
• Creates workflow forms in HRIS and routes for approval within the Human Resources Division.
• Handles special HR projects as assigned including monitoring time-limited and acting-in contracts county-wide distributing all discount benefit cards and tracking employee discipline etc.
• Assists with new hire processing fairs as needed.

KNOWLEDGE SKILLS AND ABILITIES (KSA)

Knowledge of:

• Multiple workflow processes
• HRIS systems
• GRAMA requirements
• Microsoft programs (e.g. Excel Word etc.)
• Human Resources policies and procedures
• Personnel recordkeeping best practices

Skills and Abilities to:

• Communicate effectively both verbally and in writing
• Establish and maintain working relationships with general public and co-workers
• Organize workloads and prioritize tasks to adhere to deadlines
• Use logic and reasoning to identify alternative solutions
• Sustain strong attention to detail and accuracy
• Research files and documents
• Exercise discretion and confidentiality
• Adapt to a fast paced and rapidly changing environment
• Maintain a professional demeanor during times of stress
• Work proficiently with HRIS software
• Maintain accurate records
• Effectively educate and train others as needed

TEMPORARYPOSITIONS:

• Are not eligible for County benefits except as otherwise provided for by policy.
• Are not considered merit employees.
• Are at will employees who may be terminated for any reason without notice and without a pre-termination hearing.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

Work duties are typically performed in a general office setting with daily employee and public interactions.