Project Administrator
Project Administrator
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Job Description
Essential Duties and Responsibilities includes but are not limited to the following (other duties may be assigned as well):
General Tasks/Skills:
- Provide support to project managers engineers and account managers through the use of data spreadsheets databases analytics as well as documents and reports using Word Excel and other software programs as need arises for administrative functions.
- Develop and maintain list of subcontractors vendors and M/WBE contacts for our bidding
- Assist with the development and maintenance of project folders to ensure they are organized and accurate at all times.
- Review job cost reports and assist with resolution to PO variances/issues.
- Provide full administrative and overall management support by organizing and facilitating the flow of information via meeting minutes email reports and verbal instructions as required.
- Schedule and coordinate the preparation and distribution of materials information agendas and minutes for meetings.
- Suggest methods of improvement to the engineers project managers and account
- Have strong organizational skills with exceptional attention to detail
- Computer skills ability to learn new programs and use company software systems
- Be self-motivated and a team player
- Demonstrate a great work ethic and ability to multi-task
- Other responsibilities may be added to this job description as situation
- Ensure that all tasks assigned to you are organized performed safely and completed in a timely
Pre-award Duties:
- Research and obtain plans and specifications (Robex Bidnet etc). This may require getting a check from finance group or paying with a company Download or pick-up the plans as required.
- Track bid dates and times for projects being bid (maintain a bid board). Ensure subcontractors and vendors are aware of bid dates.
- Assemble list of vendors and subcontractors to solicit bids from for projects we are
- Distribute information to vendors and subcontractors required for
- Follow-up with vendors and subcontractors to ensure they are bidding the
- Discover and solicit bids from M/WBE subcontractors as
Post-award Duties:
- Assist with obtaining and distributing all material equipment and subcontractor submittals to the project team for internal review and final submission to appropriate parties.
- Keep record of all submittal reviews revisions and Ensure that proper submittals have been organized and filed in the appropriate project folders.
- Obtain proper certificates of insurance from subcontractors and file
- Assist with the subcontractor contract creation and follow-up to ensure executed copies are filed
- Obtain required information (credit application W-9s ) and have vendors/subcontractors set up in COINS properly.
- Create purchase orders for projects as
- Create and organize project folders for all projects; scan copy and transmit project related documents; set up project file system to track and follow up on outstanding items.
- File all necessary paperwork in project folders required for proper
- Follow-up on equipment and parts we are waiting for and schedule work
- Organize review and record change orders for each project and ensure proper documentation is maintained in the project folders.
- Review awarded contracts for administration related requirements and follow-up on
Project Close-out Duties:
- Perform related tasks required for start-up and commissioning documentation maintenance contracts warranties and close out of projects in an organized thorough and timely
- Assist with O&Ms and punch list follow-
- Assist with project closeout for the office and field; archive project related documents upon financial completion.
Qualifications
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. A high level of organization skill is an essential qualification for this position. The requirements listed below are representative of the knowledge skill and/or ability required.
As a leading provider of mechanical and electrical construction facilities services and energy infrastructure we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Compensation Range: $50000/year to $60000/year
Benefits: We are committed to providing employees a comprehensive benefits package which includes medical dental and vision coverage along with health savings and flexible spending accounts life insurance disability a 401(k) Savings Plan College Coach and employee assistance program.
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Required Experience:
Unclear Seniority
Employment Type
Full-Time
