Corporate Administrative Assistant
Corporate Administrative Assistant
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Job Description
Discover a career at Depot Connect International (DCI) a global leader in the Tank/ISO Tank Container Services and Tank Trailer Parts industry. Were more than just a service provider; were a unified team combining the expertise of industry leaders Quala Boasso Global and PSC. Headquartered in Tampa Florida with over 160 locations worldwide our team of over 3500 employees excels in offering a multitude of mission-critical services.
Location: Channelside Tampa
In office: 5 days per week
Hours: 8am -5pm M-F
Role overview:
The Corporate Administrative Assistant is responsible for managing the front desk and essential administrative tasks. Candidate must be professional adaptable detail-orientated and organized.
Position Responsibilities
Daily:
- Welcome guests ensuring that the reception area is warm welcoming and presentable.
- Answer screen route calls and relay messages in a timely manner.
- Assist Executive Assistant and corporate personnel with onsite meetings including catering requests.
- Update and email Service Interruption Notice
- QualaTrax customer portal create credentials for new customers
- Handle outgoing mail sort and distribute incoming mail and FedEx packages.
- Update Facility and People Directories
- Provide building key access fobs for guests auditors
- Shipments via FedEx as needed
Weekly:
- Order weekly lunch/breakfasts for the Corporate office
- Order office supplies restock and organize to both suites
- Maintain cleanliness and organization of conference rooms before and after meetings mail room and storage closet.
- Update People and Facility Directories in Google Sheets as needed
- Assist corporate personnel with miscellaneous duties and projects as assigned.
Minimum Qualifications
- High school diploma or equivalent required; Associates degree or higher preferred.
- 2-3 years of administrative experience in an office setting.
- Experience with Google Suite including Gmail Google Sheets and Documents and Microsoft Suite: Word and Excel
- Strong sense of professionalism and confidentiality of sensitive information.
- Well organized detailed oriented and ability to multi-task.
- Strong communication skills both written and verbal.
Employment Type
Full Time
