Program Assistant â Cancer Research Program (CRP) (Research Institute)
Program Assistant â Cancer Research Program (CRP) (Research Institute)
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Job Description
Job Description
RESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal Quebec the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Qubec - Sant (FRQS).
Position summary
Under the general supervision of the Program Manager and in close collaboration with the Program Leader and researchers the incumbent provides general research grant related administrative support to assigned academic staff.
General Duties
Provides research grant related administrative assistance to assigned academic staff of the Program
Assists the Program Leader and Program Manager in their administrative duties
Liaise for investigators trainees and research staff requests
Types from drafts letters correspondence memos forms mass mailings
Composes and translates letters and memos
Answers screens and relays telephone calls takes messages and responds to general inquiries
Processes incoming and outgoing mail and arranges for courier service
Processes payment of invoices. Prepares and follows-up on payment requests purchase order requests and invoices
Organizes and maintains an efficient and effective filing system
Ensures the ordering and/or maintenance of all office supplies and equipment
Ensures follow-up on any repairs of equipment and/or physical space.
Requests and liaises for services with housekeeping security IT technical services and telecom under the direction of the Coordinator and assigned academic staff
Inform and Advises the Program Manager of any unusual situations or issues
Performs any other general office duties such as photocopying scanning receiving and sending faxes etc.
Assists with the preparation of research presentation materials
Books meeting rooms
Proof reads and formats general grant and account related correspondence
Prepares travel expense forms
Maintains an up-to-date academic CV
Supports investigators in the preparation of grant registration and submission of grant applications
Prepares supervisor-related materials for studentship and postdoctoral fellowship applications
Online submission of manuscripts
Reference formatting of manuscripts
Modifies formatting for specific journals
Submission of abstracts
Helps with the organization and planning of special events and staff functions
Arranges for physical organization of furniture as necessary along with staff moves or changes
Performs other office duties as per the immediate superiors request and/or delegate.
STANDARDS OF PERFORMANCE:
Exhibits good interpersonal skills and ability to multi-task
Demonstrates an attitude which communicates support to other departments and colleagues
Documents are transcribed accurately and in a timely manner
Initiative and ability to handle non-routine matters
Maintains an organized office environment
Reports equipment problems appropriately and in a timely manner
Website of the organization
Required Skills
French and English - spoken and written
Excellent knowledge of computer applications such as Word Excel Access and PowerPoint
Capacity to learn other software such as Reference Manager
Word-processing: minimum of 40 words per minute.
Excellent organizational and communication skills
Attention to detail and accuracy
Employment Type
Unclear
