Buyer II

Type of Appointment: Full Time Probationary

Job Classification:Buyer II

Anticipated Hiring Range: $4313 - $6000

Work Schedule:Monday-Friday 8:00am-5:00pm


THE DEPARTMENT:

The primary function of the Procurement Department within Strategic Sourcing and Support Services is to procure supplies equipment and materials through organized and collaborative approaches leveraging a targeted spend approach and directing suppliers in a manner that achieves costs savings across the University and supports the teaching and learning environment in a Polytechnic higher education institution. This includes ensuring that the University complies with all contract rules and laws as established by the government including the State of California and the Chancellors Office.

DUTIES AND RESPONSIBILITIES:

• Coordinates acquisition and contract processes handling specification development advertising bid preparation public bid openings negotiation analysis and contract awarding with signature authorization up to $50000 with the flexibility to issue lower dollar purchase orders at the Procurement Managers discretion. Responsibilities also include but are not limited to developing original specification soliciting price quotes communicating with vendors purchasing a wide variety of commodities generating purchase orders in the PeopleSoft system and managing contract reviews and closures.
• Executing campus routine purchasing tasks such as writing specifications adhering to California State Statutes and Codes and utilizing computer-based processes for recording and documenting purchasing activities.
• Reviews negotiates and executes complex agreements in particular software licensing software subscription software as a service software as a platform. This review includes focus on detailed language for warranty limits of liability and indemnification clauses.
• Works closely with lead in the review and recommendation of actions.
• Works with University Financial Services Distribution Services campus community state agencies and vendors to maintain positive working relationships and resolve items of concern including PeopleSoft transactional entries.

QUALIFICATIONS:

• Equivalent to an undergraduate degree in purchasing marketing accounting business or other appropriate field. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.
• Equivalent to two years purchasing experience at a level equivalent to Buyer I with background in areas such as formal competitive bidding processes development of contracts service agreements leases or other written legal agreements.
• Driver License Valid and in State Valid CA Drivers license with insurance.
• Thorough knowledge of: principles of purchasing and procurement policies methods and procedures including the administration of formal competitive bid cycles according to the California State Statutes and Codes; general knowledge of contract development procedures and practices; thorough knowledge of or the demonstrated ability to learn quickly a variety of CSU policies practices and formats for common contracts service agreements and leases as demonstrated by: Ability to: develop interpret and apply accurate multiple and precise procurement specifications; analyze bids and administer the bidding process; keep financial records; demonstrate creativity in developing cost-saving buying practices; maintain currency regarding business trends and market changes; establish and maintain cooperative working relationships with vendors and with faculty students administrators and members of the general public; read and write clearly in English comprehend and apply California State Statutes and Codes as well as contract language; perform product research; make comparisons of cost data; and depending on assignment plan and lead the work of others. Ability to use a computer is very desirable.

PREFERRED QUALIFICATIONS:
C.P.M. certification CSU and state purchasing experience preferred PeopleSoft Experience.


Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSUs mission is to prepare educated responsible individuals to contribute to Californias schools economy culture and future. As an agency of the State of California the CSUs business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information go to theCalifornia State University Out-of-State Employment Policy.

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified determining the suitability of the candidate for the position Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature gravity and recency of the conviction the candidates conduct performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information go to theCalifornia State University Background Check Policy.

CSU Classification Salary Range

This position is part of the CSUEU bargaining unit 7. The CSU Classification Standards for this position are located on theCSU Classification Standards website. The CSU Salary Schedule is located on theCSU Salary Schedule website. The classification salary range for this position according to the respective skill level is: minimum $4313 and maximum $7806 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information go theI-9 Acceptable Documents website.

University Driving Requirement

Positions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Drivers license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points if their license is Class C or 4. Not have more than 5 DMV Points if their license is Class A B or C with endorsements. For more information go to theAuthorized University Driver Policy.

Conflict of Interest

This position is a designated position in the California State Universitys Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information go to theConflict of Interest policy.

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act California Education Code section 67380 and the Higher Education Opportunity Act (HEOA) Cal Poly Pomonas Annual Security Report and Annual Fire Safety Report are available for viewing at theCal Poly Pomonas Annual Security ReportandCal Poly Pomonas Annual Fire Safety Report.

Pay Transparency Nondiscrimination

As a federal contractor Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. For more information see thePay Transparency Nondiscrimination Provision poster.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at. For more information go toEmployment Notices.

Equal Employment Opportunity

Consistent with California law and federal civil rights laws Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race sex color ethnicity or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 the Americans with Disabilities Act (ADA) Section 504 of the Rehabilitation Act the California Equity in Higher Education Act Californias Proposition 209 (Art. I Section 31 of the California Constitution) other applicable state and federal anti-discrimination laws and CSUs Nondiscrimination Policy. We prohibit discriminatory preferential treatment segregation based on race or any other protected status and all forms of discrimination harassment and retaliation in all university programs policies and practices.

Other Notices

For other important employment notices we invite you to visitCal Poly Pomonas Employment Noticesweb page.