Finance Assistant
Finance Assistant
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Job Description
HOW TO APPLY
To apply visit the recruitment website at Jobs at FAO and complete your online profile. Once completed please apply and submit your application withlanguage certificates as attachments. Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE ILE LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications. FAO reserves the right to request candidates to undertake a language test in the future as appropriate
Incomplete applications will not be considered
Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work character education military and police records to ascertain any and all information which may be pertinent to the employment qualifications
Incomplete applications will not be considered
Personal information provided on your application may be shared within FAO and with other companies acting on FAOs behalf to provide employment support services such as pre-screening of applications assessment tests background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time by withdrawing your application in such case FAO will no longer be able to consider your application
Only applications received through the recruitment portal will be considered
Your application will be screened based on the information provided in your online profile
We encourage applicants to submit the application well before the deadline date.
If you need help or have queries please create a one-time registration with FAOs client support team for further assistance: IS A NON-SMOKING ENVIRONMENT
ADDITIONAL INFORMATION
FAO does not charge a fee at any stage of the recruitment process (application interview processing)
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED) a list updated by the International Association of Universities (IAU) / United Nations Educational Scientific and Cultural Organization (UNESCO). The list can be accessed at The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments
Appointment will be subject to certification that the candidate is medically fit for appointment accreditation any residency or visa requirements and security clearances.
General Service Staff are recruited locally. To be eligible for this position candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the distance means the distance within which staff members can travel daily between their place of work and their residence.
No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location
For additional information visit the FAO employment website: competitive compensation and benefits package is offered. For information on UN salaries allowances and benefits click on the following link:
staff are expectedto adhereto FAO Values of Commitment to FAO
Respect for All and Integrity and Transparency
Organizational Setting
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient inclusive resilient and sustainable agrifood systems for better production better nutrition a better environment and a better life leaving no one behind.
FAOs commitment to environmental sustainability is integral to our strategic objectives and operations.
The Finance Division (CSF) recommends and administers financial policies and procedures that meet the highest professional standards; keeps accounts that accurately record financial activities and meet the requirements of internal and external audits; reports the financial status of the Organization and its activities to senior management governing bodies and resources partners; ensures the safe custody of the Organizations financial assets; oversees financial operations wherever performed in the Organization; and ensures the timely recording of receipts and disbursements in accordance with established policies and procedures.
The position is located in the Finance Division (CSF) at FAO Headquarters in Rome Italy.
Main Purpose
The Finance Assistant performs a large variety of routine administrative and financial duties in support of the control and maintenance of accounts and in the processing of finance/accounting/budget-related transactions. The incumbent exercises judgment identifies errors and supports sound financial practice.
Supervision Received/Exercised
The Finance Assistant reports to the Senior Finance Officer. The incumbent operates independently in routine matters. Supervision received is focused on the quality of work performed and provides for on-the-job learning.
He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.
Working Relationships
The Finance Assistant interacts with a variety of colleagues within the work unit and with immediate clients served within the Organization providing routine assistance to promote the effective and efficient delivery of finance-related services.
Key Functions/Results
Process claims or invoices and other payments requests in line with relevant regulations and instructions.
Ensure that all supporting documents and information required to justify payment including receipts banking details etc. are complete before releasing payments.
Settle invoices and claims after verification of supporting documents.
Compile and verify budget and accounting data by checking files calculating costs and estimating anticipated expenditures; following authorization make disbursements from petty cash as per delegation maintain records of such disbursements and balance accounts as required.
Assist in the preparation of periodic accounting records finance and budget documents; record receipts and disbursements (ledgers cash books vouchers etc.).
Reconcile data for recurring or special reports; maintain contacts with local banks verify account status and currency exchange rates and obtain approval for cheque clearance.
Perform other duties as required.
Impact Of Work
The incumbents work impacts on the timely and efficient delivery of financial support services and on the overall output of the work unit.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
Education: Secondary School Education.
Experience: Three years of relevant experience in finance / budget-related support work.
Languages: Working knowledge (proficiency - level C) of English.
IT Skills: Good knowledge of the MS Office applications Internet and office technology equipment.
Residency: General Service Staff are recruited locally. To be eligible for this position candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application. Commuting distance means the distance within which staff members can travel daily between their place of work and their residence.
Competencies
Results Focus
Teamwork
Communication
Building effective relationships
Knowledge Sharing and Continuous Improvement
Technical Skills
Good knowledge of financial rules and regulations accounting policies and practices.
Good knowledge of corporate financial systems.
Good knowledge of the communication and documentation standards.
Desirable Qualifications and Skills
Intermediate knowledge (intermediate proficiency - level B) of one of the other official FAO languages (Arabic Chinese French Russian or Spanish).
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
Staff in the General Service category are recruited locally from the Primary Location area which is where the office is located.
FAO is committed to achieving workforce diversity in terms of gender nationality background and culture
Qualified female applicants qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct and to uphold FAOs values
FAO as a Specialized Agency of the United Nations has a zero-tolerance policy for conduct that is incompatible with its status objectives and mandate including sexual exploitation and abuse sexual harassment abuse of authority and discrimination
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality
FAO staff are subject to the authority of the Director-General who may assign them to any of the activities or offices of the Organization.
FAOs commitment to environmental sustainability is integral to our strategic objectives and operations.
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient inclusive resilient and sustainable agrifood systems for better production better nutrition a better environment and a better life leaving no one behind.
Employment Type
Full-Time
