Admissions and Records Analyst
Admissions and Records Analyst
Posted on :
29-08-2025
Employer Active
1 Vacancy
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Monthly Salary
$ 6617 - 7985
Vacancy
1 Vacancy
Posted on :
29-08-2025
Job Description
Primary Purpose
PRIMARY PURPOSE This position is responsible for developing maintaining testing and validating transfer articulation and including internal and external databases within Admissions and Records. Performs difficult to complex business and system analyses of current business practices processes and workflows within Admissions and Records and recommends modifications or new processes to facilitate various evaluative processes. Develops testing and implementation plans for new systems system enhancements and upgrades. Reviews and coordinates work on ongoing projects ensuring compliance with applicable local and state laws and standards.
Job Description
JOB DESCRIPTION Develop and maintain transfer articulation database including performing regular maintenance to ensure accuracy of transfer data; evaluate transfer courses for compliance with local and state requirements and general education standards; compare transfer course content via course description syllabus and/or student learning outcomes to local courses to determine course equivalency. Develop and run reports to analyze trends in student transfer articulation; identify necessary changes and enhancements to electronic database and degree audit systems and recommend and implement improvements to transfer evaluation practices. Act as technical lead and serve as liaison between functional staff in Student Services and Information Services technical staff in the development implementation and enhancement of designated systems modules. Lead and facilitate the analysis of business processes practices and workflows for improvements in transfer evaluation and other graduation evaluation related processes. Coordinate and train designated graduation evaluation staff on input of transfer work into database system and student academic history. Track curriculum changes at the local and state levels throughout designated systems and analyze impact of changes on evaluation processes. Analyze and troubleshoot degree audit coding including testing for compliance that student education plans satisfy state standards and evaluating diagnostic reports and student data to detect and resolve any inaccuracies with student degree audit data. Act as liaison between various areas of Student Services in relation to evaluation processes and designated systems modules. Train users on systems processes specific to Student Services and evaluation processes; write and oversee the preparation of user documentation written procedures training guides manuals and materials for users and support staff; meet with users to provide information on systems changes and address questions or issues; instruct users on set up and execution of specific processes. Maintain knowledge of and performs comprehensive evaluations for academic records and transfer credits to determine student eligibility for admissions general education requirements programs degrees and vocational certificates as needed. Learn and apply emerging technologies and advances as necessary to perform duties in an efficient organized and timely manner. Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity equity and inclusion trainings and events. Perform related duties as assigned.
Essential Functions
ESSENTIAL FUNCTIONS Examples of essential functions are interpreted as being descriptive and not restrictive in nature.
Desirable Qualifications
DESIRABLE QUALIFICATIONS Ensures that all interactions and operations within the assigned area promote inclusivity and equity. Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.
Minimum Qualifications
MINIMUM QUALIFICATIONS A Bachelors degree from a regionally accredited institution and four years of increasingly responsible professional experience within an environment with high emphasis on customer service and program coordination preferably in an educational setting OR sixty (60) semester units and six (6) years of experience related to the position OR a combination of equivalent education and experience. Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic socioeconomic cultural disability gender gender identity sexual orientation and ethnic backgrounds of community college students faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.
Work Schedule
Monday Wednesday - Friday 8:30 am - 5:30 pm Tuesday 10:00 am - 7:00 pm (Schedule and shift are subject to change in accordance with department needs.)
PRIMARY PURPOSE This position is responsible for developing maintaining testing and validating transfer articulation and including internal and external databases within Admissions and Records. Performs difficult to complex business and system analyses of current business practices processes and workflows within Admissions and Records and recommends modifications or new processes to facilitate various evaluative processes. Develops testing and implementation plans for new systems system enhancements and upgrades. Reviews and coordinates work on ongoing projects ensuring compliance with applicable local and state laws and standards.
Job Description
JOB DESCRIPTION Develop and maintain transfer articulation database including performing regular maintenance to ensure accuracy of transfer data; evaluate transfer courses for compliance with local and state requirements and general education standards; compare transfer course content via course description syllabus and/or student learning outcomes to local courses to determine course equivalency. Develop and run reports to analyze trends in student transfer articulation; identify necessary changes and enhancements to electronic database and degree audit systems and recommend and implement improvements to transfer evaluation practices. Act as technical lead and serve as liaison between functional staff in Student Services and Information Services technical staff in the development implementation and enhancement of designated systems modules. Lead and facilitate the analysis of business processes practices and workflows for improvements in transfer evaluation and other graduation evaluation related processes. Coordinate and train designated graduation evaluation staff on input of transfer work into database system and student academic history. Track curriculum changes at the local and state levels throughout designated systems and analyze impact of changes on evaluation processes. Analyze and troubleshoot degree audit coding including testing for compliance that student education plans satisfy state standards and evaluating diagnostic reports and student data to detect and resolve any inaccuracies with student degree audit data. Act as liaison between various areas of Student Services in relation to evaluation processes and designated systems modules. Train users on systems processes specific to Student Services and evaluation processes; write and oversee the preparation of user documentation written procedures training guides manuals and materials for users and support staff; meet with users to provide information on systems changes and address questions or issues; instruct users on set up and execution of specific processes. Maintain knowledge of and performs comprehensive evaluations for academic records and transfer credits to determine student eligibility for admissions general education requirements programs degrees and vocational certificates as needed. Learn and apply emerging technologies and advances as necessary to perform duties in an efficient organized and timely manner. Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity equity and inclusion trainings and events. Perform related duties as assigned.
Essential Functions
ESSENTIAL FUNCTIONS Examples of essential functions are interpreted as being descriptive and not restrictive in nature.
Desirable Qualifications
DESIRABLE QUALIFICATIONS Ensures that all interactions and operations within the assigned area promote inclusivity and equity. Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.
Minimum Qualifications
MINIMUM QUALIFICATIONS A Bachelors degree from a regionally accredited institution and four years of increasingly responsible professional experience within an environment with high emphasis on customer service and program coordination preferably in an educational setting OR sixty (60) semester units and six (6) years of experience related to the position OR a combination of equivalent education and experience. Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic socioeconomic cultural disability gender gender identity sexual orientation and ethnic backgrounds of community college students faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.
Work Schedule
Monday Wednesday - Friday 8:30 am - 5:30 pm Tuesday 10:00 am - 7:00 pm (Schedule and shift are subject to change in accordance with department needs.)
Required Experience:
IC
Employment Type
Full Time
Key Skills
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