Consultant Administration

Tunis - Tunisia

Monthly Salary: Not Disclosed

Posted on: 29-08-2025

Vacancies: 1 Vacancy

Job Summary

DEADLINE FOR APPLICATIONS

3 September 2025-23:59-GMT01:00 Central European Standard Time (Tunis)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.

ABOUT WFP

The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.

At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP visit our website: follow us on social media to keep up with our latest news: YouTube LinkedIn Instagram Facebook Twitter TikTok.

WHY JOIN WFP

WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive diverse and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOBTITLE:Administration Officer
Common Services - Libya and Tunisia
TYPE AND LEVEL OF CONTRACT: CST Level II
UNIT/DIVISION:ADMINISTRATION
DUTY STATION (City Country): TUNIS TUNISIA
REPORT TO (Job title): Country Director Tunisia
DURATION:6 Months

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

WFP is committed to helping governments reduce the number of undernourished people from 815 million to zero by 2030. WFP Libya is operating in a very complex context with a migration agenda as well as humanitarian and development needs in the country. The position will lead the delivery of quality customer-focused value for money administrative services that enable staff in Libya and Tunisia operations in line with WFPs strategy.

ACCOUNTABILITIES/RESPONSIBILITIES:

Active participation in the OMT to gain and experience on best practices that can benefit WFP in all administrative areas including but not limited to implementation of BOS administrative elements UN Common premises Travel Agent Fleet Management etc... Challenges and mitigating measures for operating in Libya

Focus on operationalization of BOS Libya

Project Management:

In a complex and challenging environment strive to provide outstanding project management services apply best practices standards and innovative technologies that comply with WFP standards and processes.
Prepare evidence-based recommendations to CO management on measures to improve the WFPs new office and facilities suitability to operational purposes safety and efficiency of structures and equipment.
In close collaboration with Security units manage the rehabilitation for Tripoli Benghazi and Tunis office locations.
Setting up realistic project schedule that considers the countrys specific context.
Review administrative projects in-depth to schedule deliverables and estimate costs bearing in mind a challenging environment with limited market capacity.
In liaison with HQ Facility Management Unit oversee all onsite and offsite constructions to monitor compliance with building and safety regulations that comply with WFP standards and processes.
Support the DCD and in coordination with HQ Facility and Legal Units to comply with legal requirements building and safety codes and other regulations. Further coordinate with other sister agencies on mutual projects and consequently coordinates between Legal Units of WFP and other agencies.
Coordinate identification of suitable office premises and facilitate contracting while considering the complex context of the country close coordination should be carried out with Security entities be it the WFP UNDSS or others as the need may arise. This will be also coordinated with Procurement Unit.
Regular Administrative Services
Put a system in place to ensure timely administrative purchases leases construction outsourced company payments equipment and vehicle maintenance utility fuel customs clearing payments etc and maintain a database/record showing PR/PO raised service received and payments due to closely monitor timely closure of outstanding and open PR/PO.

Through analytics and other available sources develop reports on all administrative areas and present these to management to help make sound decisions. Agile plans to anticipate challenges and resolve any emerging ones. Prepare cost share budget / monthly cost forecasting summaries. Provide administrative guidance coaching and mentoring to staff. Identify Unit resource needs organize staff identify and allocate key responsibilities. Manage the allocated resources in line with the set plan and corporate guidelines. Review all SOPs and issue new ones to cover upcoming demands and regularize them in line with the corporate guidelines. Coordinate and supervise all administrative activities Review Admin Unit work plan measure performance and progress on planned actions and report these regularly. Amend and propose changes when needed. Manage Fuel usage and ensure proper accountability. Coordinate with supply chain unit solutions for fuel shortages purchasing and storing and propose alternative solutions. Request the purchase of new assets manage and maintain them properly. Monitor and maintain records of facilities lease hold improvements data on Archibus and liaise with HQ facilities for support. Assist in the preparation of office budgets on travel and maintain necessary budgetary control records. Supervise TA and Trip documents creation. Contribute to preparedness actions such as risk analysis and contingency planning monitoring the management of risks and reporting on actions taken.

QUALIFICATIONS & EXPERIENCE REQUIRED:

The following knowledge skills and abilities may be acquired through a combination of formal schooling self-education prior experience or on-the-job training.

Education:University degree in Business/Public Administration Engineering or other relevant field relating to office management and administration.
Experience:Not less than 5 years of experience in a relevant business area.

Knowledge Skills:

Has gained experience in administration.
Has demonstrated a high level of proficiency in WFP administrative operating standards in day-to-day work.
Has provided coaching or training to new staff members within the area of expertise.

Languages: International Professional: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic Chinese French Russian Spanish and/or the WFPs working language Portuguese.

National Professional: Fluency (level C) in the English language and the dutystations language if different.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:

NO FEE DISCLAIMER

The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems logos names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications language skills and UN Grade (if applicable).
Once your profile is completed please apply and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport recommendation letters academic certificates etc. may potentially be requested at a future time
Please contact us at in case you face any challenges with submitting your application
Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.

Required Experience:

Contract

DEADLINE FOR APPLICATIONS3 September 2025-23:59-GMT01:00 Central European Standard Time (Tunis)WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour nation...