Administrative Assistant for Academic Advising & K-12 Initiatives Program

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

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Job Description

Responsible for the daily operation and coordination of office operations procedures and resources to facilitate organizational effectiveness and efficiency in the Academic Advising Center and K-12 Initiatives Programs. Responsible for administration management and support of complex programs such as Discovery Academy Perkins Grant and co-planning and registration of camps.

Salary Range:

$20.45 to $27.12

Minimum Qualifications

Knowledge of:

• Knowledge of communications sufficient to communicate effectively with internal and external customers.
• Standard computer software programs for word processing spreadsheets and databases sufficient to create modify and protect files
• Accounting/budgeting/expense reporting sufficient to monitor and balance multiple budgets and grants
• Manage an office or work area by planning organizing administering and directing the work of workstudy or student workers.

Ability to:

• Accurately input verify and edit electronic data
• Typing/keyboarding sufficient to perform skilled typing tasks with speed and accuracy
• Respectfully engage with clients coworkers and customers when handling difficult or complex problems and resolving escalated complaints or disputes

Preferred Qualification

• Two year degree or diploma
• Experience working in a higher education setting
• Experience working with State of Minnesota-specific computer systems and software programs such as ISRS etc.
• Knowledge of FERPA and the Minnesota Government Data Practices Act and ability to maintain confidentiality in all aspects of the work environment.
• Knowledge of St. Cloud Technical & Community College and Perkins Consortium policies procedures and programs.
• Proficient in Microsoft Office (Word Excel Outlook PowerPoint) with experience in document formatting data management scheduling and presentation preparation. Comfortable navigating Windows-based systems and basic troubleshooting.
• Superior skills in organizing problem solving prioritizing and exemplary attention to detail and ability to work with minimal supervision.
• Comfortable adjusting to changing priorities and working through procedures and expectations may be unclear

Other Requirements

In accordance with the Minnesota State Colleges & Universities (Minnesota State) Vehicle Fleet Safety Program employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota States vehicle use criteria and consent to a Motor Vehicle Records check.

A job offer may be contingent upon successfully passing a background check. The background check may consist of the following components:

Criminal Background Check

Employment Record Review (current and former State employees only)

Employment Reference Check

Conflict of Interest Review

Employment eligibility: The college regrets that is in unable to offer H-1B sponsorship at this time. The successful candidate under U.S. Citizenship and Immigration Services regulations must be able to accept work in the U.S. by the day employment begins.

Work Shift (Hours / Days of work)

Monday through Friday

Telework (Yes/No)

No

About

St. Cloud Technical & Community College (SCTCC) is committed to providing high-quality accessible education that prepares students for fulfilling careers and lifelong learning. Rooted in its mission to provide the education training and support necessary for equitable participation in our society economy and democracy. SCTCC strives to foster an inclusive learning environment that addresses and reduces equity gaps. Through dedicated efforts in equity diversity and inclusion the college works to ensure all studentsregardless of backgroundhave the opportunity to succeed and thrive.

Benefits Information:

At Minnesota State we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays Vacation Time Sick Time six weeks of Paid Parental Leave low cost medical and dental insurance with low deductibles ($250 - $1500) a Pension Plan 457(b) and 403(b) retirement plans and other retirement investment options pre-tax medical and dental expense (with roll-over option) and dependent care accounts employer paid life insurance short and long term disability as well as professional development and a tuition waiver program for employees and their dependents etc. We promote the health and well-being of our employees and take work/life balance seriously.

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