Opportunities: Administrative Assistant (Secretary 2)

About Us

At theDepartment of Opportunities and Social Development (OSD) we are a large and diverse department providing a broad portfolio of programs and services including Child and Family Wellbeing (CFW) Employment Support Services (ESS) Income Assistance (IA) Homelessness and Supportive Housing and Disability Support Program(DSP).

Through our services we advocate and help vulnerable Nova Scotians be independent self-reliant and secure. We work collaboratively across the province with a strong dedicated network of supports and staff to achieve desired and shared outcomes for all.

About Our Opportunity

Are you an excellent multi-tasker with great communication skills and an upbeat professional work ethic Do you thrive in a fast-paced environment and enjoy working as part of a team

Were hiring for an Administrative Assistant for our Dartmouthoffice location. This is a busy role where you are responsible for a wide range of administrative duties and you are considered the communication hub of the office connecting everyone to everything. You are a critical team resource who ensures that administrative functions of the office operate efficiently by planning and coordinating secretarial services and providing staff and the public with current and up-to-date information.

Primary Accountabilities

You will provide support to managers employees and office visitors by handling a variety of tasks; all the while ensuring that all interactions are positive and welcoming. A few of your key responsibilities include:

• Coordinating electronic calendars arranging meetings and travel accommodations
• Coordinating office equipment and technology as well as supportingand trouble shooting with staff as required
• Preparing agendas and taking accurate minutes/notes
• Preparing various confidential correspondence across our various programs
• Reviewing sorting and distributing mail
• Responding to inquiries from the public agencies and departments for multiple program areas
• Maintaining accurate data along with preparing statistics and reports

Qualifications and Experience

You have a one (1) year business course and a minimum of three (3) years of secretarial/administrative support experience.

You are a collaborative team player and have proficient skills in the use of a variety of Microsoft programs such as Word Excel PowerPoint Outlook or equivalent. You must be proficient in the use of office equipment and technology (printers laptops laptop accessories monitors etc.). Attention to detail and a high level of accuracy in your work is essential. You must use a great deal of judgment when handling telephone inquiries because of confidential matters. Ideally you are able to multi-task and are a self-starter who is highly motivatedand results-driven with integrity and the ability to work with minimal supervision.

You must demonstrate the ability to work independently in a busy and challenging environment along with the ability to exercise sound judgment around issues requiring a high degree of tact and diplomacy. Excellent organizational communication (written and verbal) and interpersonal skills are essential to your success in this role.

We will assess the above qualifications and competencies using one or more of the following tools: written examination standardized tests oral presentations interview(s) and reference checks.

Equivalency

We recognize equivalent combinations of training education and experience providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Equivalencies include but are not limited to:

• A completed related bachelors degree
• Four (4) years total related experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement the Government of Nova Scotia offers its employees a wide range of benefits such as aDefined Benefit Pension Plan Health Dental Life Insurance General illness Short and Long Term Disability Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings click here: Benefits for government employees.

Working Conditions

Most of your time is spent in a comfortable office setting. You may occasionally be required to move/lift light objects such as office supplies equipment and files. You will have daily contact with the public various Government Departments as well as other local Agencies and Institutions.

Your normal work week is 35 hours/week 7 hours/day.

What We Offer

• Career Development where you have access to career guidance tools resources and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued respected connected and tuned in. We have forward-thinking policies and strategies.
• Countless Career Paths.
• Department Specific Flexible working schedules.