Public And Private Special Education Programs Coordinator
Public And Private Special Education Programs Coordinator
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Job Description
Arizona Department of Education
The Arizona Department of Education is a service organization committed to raising academic outcomes and empowering parents.
PUBLIC AND PRIVATE SPECIAL EDUCATION PROGRAMS COORDINATOR
ESS Operations Unit
Phoenix Location
Salary: $49000 - $55000
Grade: 19
Closing Date: 08/31/2025
This provides administrative and programmatic support to the Exceptional Student Services (ESS) Operations team at the Arizona Department of Education (ADE). The public and private special education programs include residential treatment center (RTC) placement approved private special education schools emotional disabilities-public (ED-P) programs state institutional vouchers head start programs and secondary transition programs.
Occasional in-state travel is required for this position.
The Arizona Department of Education currently utilizes a hybrid work environment with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.
Review the initial program applications submitted by State Placing Agencies (SPAs) in the ESS Vouchers system
Flag applications after review by the Home School District (HSD) approve extension requests and follow up on pending applications not yet accepted by the HSD
Serve as the first-level reviewer for RTC applications submitted by HSDs private school applications and ED-P Program applications
Verify documentation accuracy data consistency and alignment of requirements determinations and dates with application content
Review and approve all institutional applications
Manage exit dates and provide general information to state institutions
Provides support to the ESS Program Specialists
Manage incoming calls and emails; direct them to the appropriate specialist or other program areas
Track timelines and coordinate weekly team meetings
Track and audit private and public special education program entities using application reports the Arizona Education Data Standards (AzeDS) reports and the Education Organization System (EOS)
Manage approved lists and ADEConnect access for private and public special education program entities
Monitor AzEDS reports to ensure PEAs are reporting data correctly
Knowledge in:
Experience working in an educational environment
Computer systems and telephone hardware and software
Time management strategies
Previous administrative support experience
Skills in:
Project and task management
Analysis and problem solving
Organization
Attention to detail
Oral and written communication
Multi-tasking
Organization
Scheduling and coordination
Transcribing document
Advanced skills in using Microsoft Outlook Word Excel and PowerPoint
Ability to:
Partner and work collaboratively
Develop and maintain interpersonal and professional relationships
Instill trust and confidence
Develop rapport with a variety of stakeholders
Preference will be given to those applicants with an understanding of special education processes and required documentation
Offers are contingent upon successful completion of all background and reference checks required documents and if applicable a post-offer medical/physical evaluation.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply:Drivers License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
The State of Arizona provides an excellent comprehensive benefits package including:
Affordable medical dental life and short-term disability insurance plans
Top-ranked retirement and long-term disability plans
Ten paid holidays per year
Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
Sick time accrued at 3.70 hours bi-weekly
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Deferred compensation plan
Wellness plans
Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page
You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment subject to waiting period. On or shortly after your first day of employment you will be provided with enrollment instructions and effective date.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling or emailing Requests should be made as early as possible to allow sufficient time to arrange the accommodation.
Required Experience:
IC
Employment Type
Full-Time
