Secretary I - MS Attendance Secretary @ Frontier Middle School
Secretary I - MS Attendance Secretary @ Frontier Middle School
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Job Description
TERMS OF EMPLOYMENT
SECRETARY I - MS Attendance Secretary
Frontier Middle School
8.0hrs per day/187 workdays per year
Shift based on building needs
SECRETARY I: Performs general secretarial and receptionist duties with a strong emphasis on student attendance record keeping.
GENERAL QUALIFICATIONS:
- High School Diploma or G.E.D. equivalent.
- One (1) year of clerical experience using various computer applications or any combination of education and experience which provides the applicant with the knowledge skills and abilities required to perform the job.
- Ability to successfully complete the following assessments: typing test-Typing (upper Moderately Effective to Highly Effective range) math test grammar test basic excel test proofreading test and other assessments as applicable to the position.
- Ability to maintain the confidentiality of sensitive information.
ESSENTIAL FUNCTIONS:
- Assist in data entry for attendance attendance reporting attendance letters and knowledge of attendance policy.
- Ability to assist the administration to track absenteeism truancy reporting attendance appeals and coordinate BECCA documentation.
- Accurate record-keeping for State accounting/auditing purposes.
- Work with a minimum of supervision.
- Assist in student accident/health-related situations. Be willing to receive medication administration training.
- Assist in answering the telephone receive and respond to inquiries concerns and complaints by directing the calls to the correct department or an administrator and backup receptionist as needed.
- Assist in sending letters forms memoranda and reports from notes tapes records or general direction with accuracy; preview incoming correspondence and distribute as appropriate.
- Establish and maintain a filing system of detailed records including the updating transferring and purging of files.
- Work with phone messenger program/machine for daily absentee phone calls.
- Interprets as needed if an individual possesses multiple language skills.
- Must have excellent attendance.
- Perform other duties of a similar nature or level as assigned.
KNOWLEDGE REQUIRED:
- General office/secretarial practices and procedures.
- Common practices and procedures of processing and disseminating information and supporting documentation.
SKILLS REQUIRED:
- Fluent oral and written Spanish and English preferred.
- Effectively use a variety of computer applications such as Word Excel etc.
- Ability to work in an office atmosphere which requires assisting and working well with other staff members parents and students.
- Must have strong written and oral language skills be detail-oriented and have excellent attendance.
- Ability to independently plan organize and coordinate assigned activities often in the supervisors absence.
- Ability to maintain the confidentiality of sensitive information.
- Knowledge of the SKYWARD system preferred.
TESTING REQUIREMENTS:
- First aid card may be required for specific positions
- Ability to successfully complete the following assessments: Typing (upper Moderately Effective to Highly Effective range) math grammar basic excel proofreading writing sample (optional) 10-key test (optional) accounting (optional) tests.
- Current in-district employees with five (5) or more years of experience in the Moses Lake School District may have the typing test waived at the discretion of the principal/director.
NOTICE OF NONDISCRIMINATION
The Moses Lake School District #161 does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age honorably discharged veteran or military status sexual orientation gender expression or identity disability or the use of a trained dog guide or service animal and provides equal access to the Boys Scouts and other designated youth groups. Inquiries regarding compliance and/or grievance procedures may be directed to the school districts Title IX Affirmative Action and Equal Opportunity officer Michelle Musso 1620 S Pioneer Way Moses Lake WA 98837 ; OR Section 504/ADA Coordinator Samantha Burgess 1620 S Pioneer Way Moses Lake WA 98837 (509) 766- 2670
Employment Type
Full-Time
