Senior Payroll Technician
Senior Payroll Technician
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Job Description
Description
This recruitment is open to the public and is anOpen & Promotionalrecruitment with the Promotional list taking precedence.
Future vacancy:
1 - Senior Payroll Technician position for 8 hours per day 246 work days per year.We are also testing for an eligibility list at this time which will be used to fill vacancies for up to one year.
Under the direction of the Director Budget & Finance perform a variety of advanced technical payroll accounting activities involved in establishing analyzing auditing reconciling and maintaining manual and automated financial and payroll records to assure District employees are paid in an accurate and timely manner; perform complex payroll calculations and processes verify and update records with a variety of payroll data; and train and provide work direction and guidance to assigned personnel.Examples of Duties
- Perform a variety of advanced technical payroll accounting activities in accordance with established policies and procedures to assure District employees are paid in an accurate and timely manner; receive review verify prepare and process various payroll records and documents.
- Review and process employee time sheets; calculate and input time information pay rates salary adjustments and overtime pay; verify proper authorizing signatures coding calculations and accuracy of payroll adjustments; request and obtain signatures and additional information as needed.
- Review and close regular and supplemental payrolls; generate computerized lists and reports; develop spreadsheets; assure accuracy and completeness of input and output data processed by Payroll Technicians.
- Process regular and supplemental payrolls; input code and adjust timesheet employee and other payroll information in an assigned computer system; generate computerized lists and reports; develop spreadsheets; assure accuracy and completeness of input and output data.
- Assure payroll timelines are met maintain payroll controls and assure proper procedures policies rules and regulations are applied to payroll activities.
- Check payrolls for compliance with rules regulations and policies; compare audit and reconcile payroll reports and printouts with timesheets and payroll records to assure accuracy of payments.
- Establish and maintain detailed permanent payroll records for District personnel; process and update records with pay rates contributions tax withholdings tax shelter annuities vacation and sick leave payroll deductions including union dues and retirement and other data and information.
- Calculate assemble match code sort review verify and post a variety of payroll data such as hours tax information leave days worked and work assignment; balance reconcile and submit payrolls for check processing; identify and resolve payroll issues and discrepancies.
- Review and audit payroll data records and reports for accuracy and completeness; compare and reconcile forms statements records reports lists spreadsheets time cards and other financial documents; identify errors and make appropriate corrections and adjustments.
- Serve as the primary resource person for Payroll staff provide work direction and guidance as needed
- Serve as an informational resource to employees concerning assigned payroll functions; respond to inquiries and provide detailed information concerning related salaries deductions leave taxes paychecks transactions issues practices policies and procedures.
- Interact closely with Human Resources Budgeting and other departments to assure all information regarding payroll adjustments problems employment status and salary accounts are up to date and accurate.
- Research and respond to questions regarding district payroll policies and procedures or payroll data; prepare correspondence.
- Communicate with District personnel and outside agencies to exchange information and resolve issues or concerns.
- Maintain current knowledge of laws codes rules regulations and pending legislature related to payroll functions; assist with modifying systems and activities to meet requirements.
- Coordinate document and explain the implementation of new legislation changes in labor agreements and software changes to Payroll Technicians.
- Coordinate auditing record keeping and reporting functions to assure proper application calculation and reporting of compensation data benefits and taxes; participate in the coding and application of voluntary deductions; assure proper authorizing signatures coding and accuracy of payroll adjustments.
- Process a variety of special payroll transactions such as retroactive pay garnishments lost warrants and overtime; follow up on and resolve outstanding warrants or warrant cancellations.
- Assure that employee retirement benefit and other voluntary deduction information is accurately maintained and payments to providers are accurate and timely.
- Prepare and reconcile comprehensive federal and state quarterly and annual reports of earnings tax withholding unemployment insurance social security retirement for W2 reporting and various other accounts for state and federal agencies. Coordinate the distribution and processing of annual W2 forms.
- Reconcile voluntary deduction billings and ensure timely payment to vendors.
- Operate a variety of office equipment including a calculator copier fax machine computer and assigned software.
- Perform related duties as assigned that support the overall objective of the position.
Employment Standards
EDUCATION AND EXPERIENCE:
Any combination equivalent to sufficient experience training and/or education to demonstrate the knowledge and abilities listed above. Typically this would be gained through: graduation from high school supplemented by college-level course work in accounting or related field and three years payroll accounting or related experience.Supplemental Information
Click on the Classification below for the full job description and duties
Senior Payroll TechnicianEQUAL OPPORTUNITY: The Board of Education is committed to providing equal opportunity for all individuals in district programs and activities. District programs activities and practices shall be free from unlawful discrimination including discrimination against an individual or group based on race color ancestry nationality national origin immigration status ethnic group identification ethnicity age religion marital pregnancy parental status reproductive health decision making physical or mental disability medical condition sex sexual orientation gender gender identity gender expression veteran or military status or genetic information; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.
NONDISCRIMINATION NOTICE:The Oxnard School District does not discriminate on the basis of race color national origin sex or disability or affiliation with the Boy Scouts of America and other designated youth groups or any other basis protected by law or regulation in its educational program(s) or employment. The following employees have been designated to handle questions and complaints of alleged discrimination: Dr. Scott Carroll Acting Assistant Superintendent of Human Resources Title IX Coordinator 1051 South A Street Oxnard CA 93030
Required Experience:
Senior IC
Employment Type
Full-Time
