Project Office Coordinator
Project Office Coordinator
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$ 60000 - 75000
1 Vacancy
Job Description
Title: Project Office Coordinator
State Role Title:Info Technology Specialist II
Hiring Range: $60000 to $75000
Pay Band: 5
Agency: VA Information Tech Agency
Location:VA Information Technologies
Agency Website: Type: General Public - G
Job Duties
The Virginia Information Technologies Agency (VITA) is excited to offer a competitive opportunity to serve as a Project Office Coordinator with the Supplier Projects and Governance Team.
The Project Office Coordinator will support the operational and reporting functions of the Strategic Program Governance (SPG) Project Office and provide targeted project coordination when needed. This position plays a pivotal role in maintaining project governance standards enabling cross-vendor collaboration and supporting IT portfolio management tools.
Key Responsibilities:
SPG Operations & Governance.
Facilitate the Portfolio Project Status Reporting Program consolidating updates across active projects.
Support PMO maturity development initiatives and continuous improvement efforts.
Manage risks & issues tracking at the portfolio and project levels.
Tools & Systems Management:
Maintain and enhance the SPG Teams and SharePoint sites.
Build and update reports and dashboards to support decision-making.
Support the use of project tools in alignment with VITAs PMD standards.
Project Coordination Support:
Provide backup coordination support for specific projects when required.
Assist with scheduling status tracking change requests and vendor communications.
Support budget tracking purchase order processing and basic financial reporting.
Reporting & Communication:
Prepare audience-specific reports for executives technical teams and stakeholder groups.
Summarize complex project data or technical information into clear actionable updates.
Facilitate cross-vendor and cross-department collaboration.
At VITA we are driven by our mission to deliver sustainable and effective results through innovative efficient and secure services.
Our vision is to be Virginias most customer-focused technology partner dedicated to empowering the Commonwealth by connecting protecting and innovating.
Be a part of our transformative journey. Apply now and contribute to shaping the future of technology in Virginia!
Minimum Qualifications
Administrative support experience in a business or IT environment.
Results-oriented with a strong work ethic and ability to manage multiple priorities.
Ability to work with diverse stakeholders facilitating collaboration and consensus.
Exceptional organizational interpersonal and communication skills.
Skilled in oral and written communication including interpreting and conveying technical information.
Experience with Microsoft 365 applications (Outlook Word Excel PowerPoint Teams).
Additional Considerations
Experience with project scheduling tools (MS Project Smartsheet or equivalent).
Familiarity with Agile Waterfall and Hybrid project delivery models.
Understanding of change management practices.
Risk and issue tracking experience.
Budget and financial tracking support experience.
Data analysis and performance reporting skills (including Power BI).
SharePoint site maintenance and content management experience.
Special Instructions
You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.
This position is eligible for one (1) day telework.
Applicants must consent to a fingerprint background check.
The Commonwealth of Virginia welcomes all applicants authorized to work in the United States. Sponsorship is not provided; therefore applicants must be a citizen or national of the U.S. a Lawful Permanent Resident or an alien authorized to work.
State applications and/or resumes will only be accepted as submitted online by 11:55 p.m. on the closing date through the state applicant tracking system. We will not accept applications resumes cover letters any other format. Please refer to Your Application in your PageUp account to check the status of your application for this position. The decision to interview an applicant is based on the information provided in the application and/or resume.
Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act.
VITA is a Virginia Values Veterans (V3) official certified state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29 (2010). If you are a Veteran or Virginia National Guard Member we encourage you to apply and receive preference in the hiring process. AmeriCorps Peace Corps and other national service alumni also are encouraged to apply.
Contact Information
Name: VITA Human Resources
Phone:
Email:
In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.
Required Experience:
IC
Employment Type
Full-Time
