Executive Assistant - Virtual Assistant
Executive Assistant - Virtual Assistant
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Job Description
This is a remote position.
Virtual Rockstar is seeking a highly proactive and resourceful Executive Assistant to support the CEO of a fast-paced mission-driven healthcare technology company. This fully remote position is an exceptional opportunity for an experienced EA who thrives in dynamic environments operates with a high degree of professionalism and is passionate about enabling innovation in health tech.
This is not just a calendar-and-email role you ll serve as a key partner to the founder helping to streamline operations improve internal coordination and drive executive efficiency across a high-accountability innovation-focused team.
About the Company
Our partner is building a transformative solution at the intersection of AI healthcare and functional medicine. The company empowers functional medicine providers with the tools data and infrastructure they need to deliver personalized root-cause care at scale.
The team works with a startup mindset collaborative fast-moving and results-oriented while maintaining a deep commitment to professionalism integrity and patient impact.
Why You ll Love This Role
You ll work directly with a visionary founder and executive team shaping the future of functional medicine
Your work will directly support better healthcare outcomes and business transformation
You ll be empowered to build systems and bring structure to a high-impact high-autonomy role
Youll gain exposure to innovation at the intersection of AI healthcare and entrepreneurship
Responsibilities
You will serve as the founders right-hand working across internal operations communications and project coordination to remove bottlenecks and accelerate growth. Specific responsibilities include:
Executive Support
Manage complex calendars and coordinate meetings across multiple stakeholders and time zones
Triage and prioritize executive inboxes and messages
Prepare agendas take meeting notes and track action items and follow-ups
Plan travel and logistics
Draft internal and external communications
Project & Operations Support
Track and follow up on key deliverables and cross-functional projects
Assist in creating and maintaining Standard Operating Procedures (SOPs)
Conduct research and vendor comparisons
Organize digital files and maintain shared drives
Help coordinate investor partner and client meetings
Workflow Optimization
Support executive time management and document handling
Anticipate needs and proactively resolve scheduling communication and task-related roadblocks
Assist with webinar and event logistics
Tools You ll Use
You ll be immersed in a modern and efficient tech stack including:
Google Workspace (Docs Sheets Drive Calendar)
Slack Zoom SMS
Trello Monday GoHighLevel
Calendly
Figma
QuickBooks Online Helcim
Dropbox
ChatGPT
Internal EHR/PM platform (Bioinsights)
Requirements
Minimum 3 years of experience as an Executive Assistant preferably in a startup health tech or high-growth environment
Exceptional written and verbal communication skills
Highly organized with strong attention to detail and follow-through
Comfortable juggling multiple priorities in a fast-moving remote environment
Tech-savvy and quick to adopt new tools and systems
Experience drafting SOPs preparing presentations and supporting team coordination
Comfortable working Eastern U.S. business hours
Benefits
Competitive salary commensurate with experience.
Opportunities for professional development and growth.
Work in a dynamic and supportive team environment.
Make a meaningful impact by helping to build and strengthen families in the Philippines.
Previous experience in a medical administrative role (medical assistant, medical receptionist, or similar) is preferred. Familiarity with WebPT EMR and Therabill for patient payment posting is a plus. Strong communication skills, both written and verbal. Ability to manage multiple tasks and prioritize effectively. Excellent organizational skills and attention to detail. High level of professionalism and commitment to maintaining patient confidentiality. Comfortable with remote work and proficient in using virtual communication tools. Knowledge of insurance verification and pre-authorizations is a plus. Ability to work collaboratively with a team and contribute to a positive patient experience.
Employment Type
Full Time
