Associate Chief of Staff
Associate Chief of Staff
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1 Vacancy
Job Description
Position Summary
The Associate Chief of Staff supports the Chief of Staff in the daily operations and execution of the Mayors priorities. Working as a key member of the Mayors Office team this position helps ensure coordination across departments facilitates policy research tracks progress on city initiatives and supports high-level internal and external communications. This role requires strong organizational skills political awareness and the ability to work collaboratively with diverse stakeholders. Employees in this role are responsible for supporting discrete policy areas and operational efforts as determined by the Chief of Staff.
Essential Functions
- Assist in advancing the Mayors key priorities by supporting the planning and coordination of projects and initiatives.
- Track progress on assigned strategic goals and initiatives and report updates to the Chief of Staff.
- Support the scheduling and preparation of meetings briefings and public appearances for the Mayor and senior staff.
- Conduct background research and synthesize policy information to support decision-making by the Mayor and senior staff.
- Prepare briefing documents memos talking points and presentations for internal and external engagements.
- Monitor legislative programmatic or political developments at the city state and federal levels.
- Coordinate timelines stakeholders and communications for priority projects assigned by the Chief of Staff.
- Support follow-up efforts and ensure accountability on action items from meetings or directives.
- Facilitate interdepartmental communications and issue tracking to ensure alignment.
- Serve as a point of contact for designated external stakeholders and community partners on behalf of the Mayors Office.
- Assist in managing partnerships with public nonprofit and private sector organizations to move forward shared goals.
- Represent the Mayors Office in meetings forums or events as assigned.
- Draft internal communications and ensure the timely flow of information within the Mayors Office.
- Support the logistical needs of the Chief of Staff including document preparation and meeting coordination.
- Maintain organized records files and tracking systems related to ongoing initiatives.
- All other duties as assigned.
Required Competencies Knowledge Skills and Abilities
Knowledge:
- Local government operations and public policy frameworks.
- Research and policy development methodologies.
- Issues relevant to Philadelphias residents and communities.
- Legislative and regulatory processes at the municipal state and federal level.
- Equity principles and inclusive policy design.
Skill In:
- Writing clear concise memos talking points and summaries.
- Coordinating across teams departments and stakeholders.
- Managing timelines deliverables and project follow-up.
- Building relationships and representing the Mayors Office professionally.
- Facilitating meetings and preparing briefings for executive leadership.
- Analyzing complex information and distilling key insights.
Abilities:
- Work in a fast-paced high-pressure environment with changing priorities.
- Maintain confidentiality and exercise sound judgment.
- Handle multiple priorities with attention to detail and follow-through.
- Work effectively with a diverse team and community partners.
- Communicate professionally across all levels of government and with the public.
- Adapt communication styles to suit different audiences and purposes.
- Anticipate potential challenges and propose proactive solutions.
Qualifications :
Bachelors degree in public administration political science business administration or a closely related field. Masters degree preferred.
Three to five years of experience in government public policy public service non-governmental agencies non-profits or related fields.
We value diverse experiences and are open to flexible qualifications. If you are passionate about this role and meet some of the key criteria we encourage you to apply.
Additional Information :
TO APPLY: Interested candidates must submit a cover letter and resume.
Salary Range: $90000 - $115000
Discover the Perks of Being a City of Philadelphia Employee:
- Transportation: City employees get unlimited FREE public transportation all year long through SEPTAs Key Advantage program. Employees can ride on SEPTA buses subways trolleys and regional rail for their daily commute and more.
- Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
- We offer Comprehensive health coverage for employees and their eligible dependents.
- Our wellness program offers eligibility into the discounted medical plan
- Employees receive paid vacation sick leave and holidays
- Generous retirement savings options are available
- Pay off your student loans faster - As a qualifying employer City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
- Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses extending not only to City employees but in some cases spouse and dependents too!
Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!
*The successful candidate must be a city of Philadelphia resident within six months of hire
Effective May 22 2023 vaccinations are no longer required for new employees that work in non-medical non-emergency or patient facing positions with the City of Philadelphia. As a result only employees in positions providing services that are patient-facing medical care (ex: Nurses doctors emergency medical personnel) must be fully vaccinated.
The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race ethnicity color sex sexual orientation gender identity religion national origin ancestry age disability marital status source of income familial status genetic information or domestic or sexual violence victim status. If you believe you were discriminated against call the Philadelphia Commission on Human Relations at or send an email to
For more information go to: Human Relations Website: Work :
No
Employment Type :
Full-time
Employment Type
Full-time
