Office Manager
Office Manager
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4-5years
$ 48 - 70
1 Vacancy
Job Description
CASA:
Job Description: Office Manager (In Person)
About Us:
Craig A. Smith & Associates LLC (CAS) is a well-established civil engineering and surveying firm with over 45 years of service across South Florida. Our reputation is built on a commitment to high-quality service strong client relationships and a collaborative team culture. We provide civil engineering land surveying construction management utility locates services to public and private sector clients.
Position Summary:
We are seeking a highly organized proactive Office Manager to oversee daily administrative operations. This role is critical in supporting technical staff ensuring operational efficiency and maintaining company compliance with internal procedures and external regulations.
Responsibilities:
Administrative & Office Operations
- Manage day-to-day office operations and administrative workflow.
- Assist Business Unit Leader with all administrative functions.
- Support administrative staff.
- Serve as a liaison between technical teams executives and support staff to ensure smooth internal communication.
- Coordinate office supplies service vendors equipment and maintenance needs.
- Cultivates strong self-management and prioritization skills based on workload and objectives.
Project Support
- Support proposal preparation project setup and contract documentation.
- Manage calendars meeting coordination and internal event planning.
- Implement and improve administrative systems and processes to support efficiency and productivity.
- Perform administrative duties as the job requires.
Compliance & Contract Support
- Maintain company compliance with internal policies and external industry legal and regulatory requirements.
- Oversee document control records management and correspondence tracking.
HR & Personnel Coordination
- Assist in onboarding and orientation for new employees including workspace setup and HR documentation.
- Foster a positive professional office culture focused on collaboration and productivity.
Requirements:
- Must be Authorized to Work in the U.S.
- Valid driver s license clean driving record and reliable transportation.
- High school diploma or GED required.
- Fluent in English.
- Public speaking and presentation skills (is a plus).
- Highly organized.
- Intradepartmental Communication Skills.
Qualifications:
5 years of administrative or office management experience preferably within an engineering surveying construction or technical services firm.
Strong proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint Teams).
Experience with maintaining document management systems.
Excellent written and verbal communication skills.
Strong organizational skills and the ability to prioritize competing tasks.
Ability to maintain confidentiality and handle sensitive information professionally.
Work Environment:
- Office-based with occasional visits to field or client sites for administrative coordination.
Preferred Traits:
- Professional approachable likeable and able to maintain high level of confidentiality.
- Problem-solver with attention to detail and a sense of urgency.
- Team player who can also work independently and take initiative.
- Results-oriented positive can-do attitude with a sense of humor.
Why Work With Us:
- Competitive pay and benefits package.
- Supportive team environment.
- A collaborative and professional work environment.
- Stability and reputation of a firm with over four decades of success in South Florida.
Reports to: Business Unit Leader
Direct Reports: Administrative Assistant
Location: Deerfield Beach office. Occasional travel. In person.
Job Type: Full-time Salary Exempt
Pay Range: $48000 - $70000/YR.
Benefits:
- Paid time off & holidays
- 401(k)
- 401(k) matching
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- Employee Assistance Program (EAP)
- Referral program
About Us: Craig A. Smith & Associates
We are a drug-free organization and require a passing drug test and background screenings.
Must be Authorized to Work in the U.S. Valid driver s license, clean driving record, and reliable transportation. Fluent in English. Public speaking and presentation skills (is a plus). Highly organized. Intradepartmental Communication Skills.
Education
High school diploma or GED required.
Employment Type
Full Time
