Administrative Assistant, Finance
Administrative Assistant, Finance
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Salary Not Disclosed
1 Vacancy
Job Description
You will provide support to three finance leaders based in Costa Mesa CA. This role will report to an SVP of Finance. The ideal candidate will have proven experience supporting senior leaders with calendar management local event preparation and support and travel coordination. Key responsibilities include:
- You will be a key member of the North America finance team
- Handle scheduling of high priority recurring and ad hoc meetings with North America CEO CFO and business unit presidents
- Proactively schedule forecast budget and other recurring meetings several quarters in advance
- Stay on top of organizational changes proactively updating invites to reflect leadership changes across eight business units and multiple corporate functions
- Use a high level of confidentiality as the communication gatekeeper to facilitate communication and escalate issues to ensure team deliverables are met including the tracking and scheduling of calendar and events
- Provide support by being able to develop and prepare Excel and PowerPoint (must be advanced) documents and presentations
- Be established as the subject matter expert in Outlook for the team and a resource to help get the most effective and efficient use out of the software
- Be an Interface with the team clients vendors and internal support groups in a professional and confident manner
- Make arrangements and reservations for events meetings training and conference calls.
- Prepare/maintain calendars coordinate travel planning reservations and arrangements.
- Support audit scheduling tracking of schedules submissions etc.
- Can we include working on running checks and tracking them to hand out to various functions.
- Process expense reports finance team on internal culture-building effortssupporting employee engagement initiatives team events all-team meetings and recognition programs
- Lead with day-to-day office operations for NA finance including liaising with facilities and technology departments for office supplies and equipment
- This is a hybrid position requires 2-3 days in the Costa Mesa office
Qualifications :
- Minimum 5 years supporting senior executives
- Excellent project management skills and proactive management of leader calendars
- Advanced-level user of O365 suite including PowerPoint Excel and Outlook software
- Experience using Copilot and Ai tools
- Experience using Canva for presentations and visual presentations
- Experience collaborating and being a back-up for other EAs
Additional Information :
Benefits/Perks:
- Great compensation package and bonus plan
- Core benefits including medical dental vision and matching 401K
- Flexible work environment ability to work remote hybrid or in-office
- Flexible time off including volunteer time off vacation sick and 12-paid holidays
- Explore all our exciting benefits here: uniqueness is that we celebrate yours. Experians culture and people are important differentiators. We take our people agenda very seriously and focus on what matters; DEI work/life balance development authenticity collaboration wellness reward & recognition volunteering... the list goes on. Experians people first approach is award-winning; Worlds Best Workplaces 2024 (Fortune Top 25) Great Place To Work in 24 countries and Glassdoor Best Places to Work 2024 to name a few. Check out Experian Life on social or our Careers Site to understand why.
Experian is proud to be an Equal Opportunity and Affirmative Action employer. Innovation is an important part of Experians DNA and practices and our diverse workforce drives our success. Everyone can succeed at Experian and bring their whole self to work irrespective of their gender ethnicity religion colour sexuality physical ability or age. If you have a disability or special need that requires accommodation please let us know at the earliest opportunity.
#LI-Hybrid
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
