Receptionist
Receptionist
Posted on :
18-08-2025
Employer Active
1 Vacancy
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Job Description
receptionist serves as the first point of contact for visitors and callers managing the front desk and providing administrative support. Key responsibilities include greeting guests answering phones scheduling appointments and maintaining a tidy workspace. Receptionists also handle mail manage office supplies and may assist with basic clerical tasks.
Key Responsibilities:
Greeting Visitors:
Providing a welcoming and professional first impression by greeting visitors directing them to the appropriate person or office and maintaining a tidy reception area.
Answering Phones:
Answering and directing incoming calls taking messages and ensuring smooth communication flow.
Scheduling Appointments:
Managing calendars scheduling meetings and appointments for staff and coordinating travel arrangements.
Handling Mail and Deliveries:
Receiving sorting and distributing incoming mail and packages and preparing outgoing mail.
Administrative Support:
Assisting with basic administrative tasks such as data entry filing photocopying and maintaining office supplies.
Maintaining Security:
Ensuring office security by monitoring access and maintaining visitor logs.
Providing Information:
Answering general inquiries and providing information to visitors and callers.
Skills and Qualifications:
Communication Skills:
Excellent verbal and written communication skills are crucial for interacting with visitors answering phones and handling correspondence.
Organizational Skills:
Strong organizational and multitasking abilities are needed to manage multiple tasks maintain schedules and keep the reception area organized.
Customer Service Skills:
A friendly and professional demeanor along with a customer service-oriented attitude is essential for creating a positive experience for visitors.
Proficiency in Microsoft Office Suite:
Familiarity with Microsoft Office applications like Word Excel and Outlook is often required for administrative tasks.
Professional Appearance:
Maintaining a professional appearance and demeanor is important for creating a positive impression.
Problem-Solving Skills:
The ability to handle issues and resolve problems proactively is valuable.
Confidentiality:
Maintaining confidentiality when handling sensitive information is often a requirement.
Assistant
Employment Type
Full Time
Key Skills
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