Analyst, Space Management
Analyst, Space Management
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Working within the Redevelopment Office Team the Space Management Analyst will provide analytical and operational support to the Space Management function across all Halton Healthcare sites. Reporting to the Manager Equipment & Asset Management this position is responsible for coordinating a wide range of planning activities and projects related to the efficient use and allocation of space. The incumbent will be responsible for developing a system for maintaining an accurate up-to-date inventory of our space. Additionally responsibilities will include updating our Space Allocation Policy to reflect current standards and alignment with Halton Healthcares vision as an integrated site.
This role will collaborate and work closely with the EAM team Human Resources Support Services ICT Facilities Senior Leadership and Management addition the role provides back-up to the Equipment & Asset Management Analyst.
Space Management System
- Implement and manage the corporate space management system at Halton Healthcare
- Support the implications for space utilization/allocation/reconfiguration e.g. hoteling spaces shared workstations etc. arising from the Clinical Corporate Structure Review and the HR corporate review of hybrid/remote work.
- Support ICT in the implementation of an office/workstation booking system
- Support rapid improvement cycles as new strategies are implemented.
- Update the OTMH master space inventory and create a master space inventory for the remaining sites. Maintain and update the inventory promptly and accurately.
- Conduct a meeting room utilization audit identify patterns inefficiencies and opportunities for optimization. Make recommendations for improving utilization of rooms.
- Prepare and present reports on space utilization including key performance indicators occupancy rates and related metrics.
- Conduct regular audits to ensure compliance with space related policies and procedures.
- Propose and project manage updates to the Space Allocation Policy and Procedure based on user engagement and Lean principles.
- Develop and maintain tools and techniques for reporting and tracking.
- Develop correspondence reports and presentations on a wide variety of topics suitable for internal and external stakeholders at all levels.
Space Allocation
- Initial screening of space requests to confirm alignment with the Space Allocation Policy.
- Support users to amend space requests if necessary to ensure all information is provided.
- Supplement space requests with big picture information e.g. cross-site implications alternative solutions alignment with the Corporate Master Plan Strategic Priorities upcoming capital projects etc.
- Analyze cost implications of space utilization recommendations
- Present space requests for input and endorsement.
- Present space requests to the appropriate executive committee for transparent decision-making with a corporate-wide lens.
- Project manage the implementation of approved requests across support service departments (e.g. ICT EVS EAM Facilities etc.) and sites (if applicable) ensuring all appropriate departments are notified and coordinated in accordance with an agreed project schedule.
- Note projects requiring renovation will be managed by Facilities from start to finish.
- In collaboration with other members of the Redevelopment & Facilities team ensure all equipment and asset management activities are well planned coordinated and meet required standards.
General
- Development and maintenance of tools and techniques for reporting and tracking.
- Development of correspondence reports and presentations on a wide variety of topics suitable for internal and external stakeholders at all levels.
- General administrative duties related to the management of contracts and external contractors or consultants.
- Participation in the preparation of internal and external reports.
Qualifications :
- A minimum of 2 years related hospital experience required
- Experience and previous involvement working within a multidisciplinary team
- Advanced Microsoft Office Skills required
- Must have experience in reading specifications and architectural drawings.
- Project management experience required.
- Proven ability to synthesize compare and summarize complex documents including contracts and other project related documents.
- Exceptional verbal and written communication skills are required.
- Excellent interpersonal and conflict management skills are required.
- Demonstrated ability to take initiative prioritize/organize multiple projects with strict deadlines and work independently.
- Superior time management and prioritization skills
- Frequent travel between sites is required a valid Ontario drivers license and their own vehicle.
Additional Information :
Status: Permanent Full-time
Salary: $39.178 to $48.973 per hour
Hours: Monday to Friday 7.5 hour day shifts (hours subject to change based on operational requirements)
Date posted: August 14 2025
Internal applicants due by: August 21 2025
REF2555O
Halton Healthcare is an equal opportunity employer who is committed to integrating diversity equity and inclusion throughout our operations policies and culture. If you are passionate about what you do motivated by a job well done and as committed to excellence quality and patient satisfaction as we are wed like to hear from you. Please attach your current resume directly to this posting.
We thank all those who apply but only those individuals selected for further consideration will be contacted.
Halton Healthcare is committed to providing accommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation we will work with you to meet your accommodation needs to ensure your equal participation.
All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.
All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
