UNIV - Administrative Coordinator I - Pediatrics: General Pediatrics and Primary Care

Job Description Summary

The Divisions of General Pediatrics and Primary Care within the Department of Pediatrics is currently recruiting for an Administrative Coordinator who will work independently performing a variety of complex and specialized assignments and administrative duties that requires initiative resourcefulness problem-solving skills independent judgment and a detailed knowledge of the mission responsibilities and structure of the division.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Cost Center

CC001008 COM PEDS Administration CC

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

39764.00 - 56670.00 - 73576.000

Scheduled Weekly Hours

40

Work Shift

Job Description

The Divisions of General Pediatrics and Primary Care within the Department of Pediatrics is currently recruiting for an Administrative Coordinator who will work independently performing a variety of complex and specialized assignments and administrative duties that requires initiative resourcefulness problem-solving skills independent judgment and a detailed knowledge of the mission responsibilities and structure of the division. The Administrative Coordinator position provides direction leadership and day-to-day management for the General Pediatrics and Primary Care Divisions. To remain efficient in this position the candidate will need to maintain proficiency in duties associated with the clinical teaching and research missions of the divisions. This position may be eligible for partial remote work after an orientation period.

Job Duties:

30% - Performs standard management support services for the Division of General Pediatrics and Pediatric Primary Care. Acts as liaison between Division of General Pediatrics and Pediatric Primary Care and the Pediatric Business office as well as other areas of the Department and MUSC to include light personnel and HR duties and procurement. Provides day-to-day office management and administrative support for the Division Chief to include daily management of Outlook calendars as well as the inpatient service and call calendars in SimonWeb and outpatient and inpatient schedules in QGenda. Coordinates meetings conference calls and appointments. Assist with travel arrangements. Delivers documentation to the correct departments/divisions. Manages daily administrative activities as assigned in support of MUSC and the division.

Makes recommendations to department administrators relative to procedural improvements in office operations. Proactive in seeking solutions and improvements to the overall operations.

25% - Medical/clinical services preparation and patient management: Works closely with the patient access center ambulatory clinical care team members and others on the patient referral process assist with scheduling and resolving conflicts. Enter or review patient information in the electronic medical record: Epic. Complete clinic cancellation and template change requests for faculty and staff and route appropriately. Scan all pertinent information or patient documents into the patients record in Epic and verify the documents have been entered accurately.

20% - Coordinate and prepare division-related purchases from a variety of funding sources according to procurement guidelines set forth by MUSC University and MUSC Physicians. Facilitate vendor setup and payments ensuring policies procedures and guidelines are met in accordance with State and MUSC Procurement regulations. Reconcile and allocate monthly purchasing card (PCard) transactions.

15% - Triages incoming correspondence: Reads and channels to appropriate individual or department. Oversee administrative and maintenance of any divisional medical records documents or activities; assure access to needed medical record documentation and help with filing patient records into Epic folders. Obtains patient medical records when requested. Ensures all patient related correspondence is identified by the patient medical record. Receives and triages calls related to patient care from a variety of sources eg patients families agencies in a professional manner. Responds to inquiries from patients and physicians in a timely manner. If the call is clinical in nature incumbent places a message in the patients chart in to be responded to by a nurse or physician.

5% - Ensure faculty leave requests are submitted in a timely fashion and in alignment with ambulatory access policies. Coordinates details and logistics of special events including the monitoring of timelines to ensure deadlines are met regarding the success and completion of the event to include continuing education conferences and departmental projects. Ensure providers curriculum vitaes are updated and uploaded in Interfolio or equivalent faculty information system on a regular frequency as determined by the Office of the Chair.

5% - Other duties as assigned and needed.

Additional Job Description

Minimum Requirements: A high school diploma and four years relevant experience in business management public administration or administrative services; or a bachelors degree and two years experience in business management public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform pinching operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs. unassisted. (Infrequent) Ability to lift objects up to 15 lbs. from floor level to height of 36 inches unassisted. (Infrequent) Ability to lower objects up to 15 lbs. from height of 36 inches to floor level unassisted. (Infrequent) Ability to push/pull objects up to 15 lbs. unassisted. (Infrequent) Ability to maintain 20/40 vision corrected in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race color religion or belief age sex national origin gender identity sexual orientation disability protected veteran status family or parental status or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program please click here: Experience:

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