Facilities & Admin Manager
Facilities & Admin Manager
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Job Description
Join our global team for a career filled with opportunities to solve challenges both small and large local and global simple and complex.
We are looking for a Facilities & Administration Manager to join our company.
Global Business Services provides high quality scalable andcost-efficient business support services such as finance HR and IT to companies in the Wilhelmsen group.
What you will be doing:
Support the Legal Entity Manager (LEM) in all aspects of site administration.
Oversee all facets of facilities management including office furniture and fixtures cleaning services electricity stationery printers and workspace utilization.
Ensure full compliance with regulations from relevant authorities such as JTC BCA and SLA.
Manage infrastructure and leasing contracts across all divisions and functions to support business needs.
Coordinate and maintain the facility in alignment with the interests of all stakeholders on site.
Lead and supervise the administration team to ensure efficient and smooth delivery of office services.
Develop implement and enforce administrative policies and standard operating procedures.
Manage end-to-end procurement and contract administration for office supplies services and facility maintenance.
Source evaluate and recommend FM-related vendors; negotiate terms and monitor vendor performance.
Ensure the site maintains necessary and statutory insurance coverage not included under global or local legal entity policies.
Undertake any other responsibilities or special projects assigned by management.
What you need to be successful in this role:
A self-motivated driven and results-oriented people manager with strong analytical skills and the ability to excel in a dynamic environment.
Strong interpersonal influencing and networking abilities with a keen awareness of global cultural differences.
Excellent verbal written and presentation skills with the ability to communicate clearly and effectively across all levels.
Proactive mindset with the ability to anticipate potential issues and implement preventive measures.
Demonstrates initiative and acts decisively in a forward-thinking manner.
Solid understanding of processes and systems to drive operational efficiency.
Collaborative team player who builds trust fosters team spirit listens actively and communicates openly.
What you will bring:
Degree in Facilities Management Management Business Administration Property/Estate Management
At least 5 years relevant working experience
Proven experience in managing large-scale site facilities including bothin-house infrastructure(e.g. carparks utilities access control)
Possess relevant professional certifications e.g. fire safety workplace safety and health project management procurement management etc.
Fire Safety Manager (FSM) qualifications is an added advantage
Green Mark Facilities Manager (GMFM) certificate or equivalent is an added advantage
What we offer:
Working in Wilhelmsen can offer a culture and work environment of strong leadership career development work-life balance and a job that is both challenging and stimulating. Our organization thrives by using modern tools and is eager to utilize the business opportunities that arise with new digital tools and skills. Beyond this we offer a generous and bespoke benefits package tailored to your specific Wilhelmsen HUB.
Sounds interesting If you can see yourself in this role please let us know why you are our Facilities Admin Manager. As an internal candidate you can apply by entering the internal job portal (Workday front page>Menu >Career>Find jobs). Here you can upload your resume and a motivational letter.
Work location: Singapore
Required Experience:
Manager
Employment Type
Full-Time
