Payroll and Benefits Specialist
Payroll and Benefits Specialist
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Job Description
About Us
At Open Farm we are transforming the way people feed their pets with a focus on producing premium healthy food and treats all ethically sourced from farm-to-bowl. Headquarteredin Torontoand with teammembersacross the US Open Farm is one of the fastest growing CPG companies in North America. We believe that the best foods are made with consciously sourced top-quality ingredients from farmers and fisheries who believe in doinggood for all animals and the environment.
Before you embark on this journey with us learn more about the opportunity:
Open Farm is growing and we are seeking an ambitious Payroll and Benefits Specialist to join our team. Reporting to the Director of Finance this role will be responsible for managing end-to-end payroll across Canada the US Asia the UK and the EU. Key responsibilities include year-end reporting benefits administration tax compliance and supporting ad hoc projects as needed.
In this role you will:
Payroll Administration
- Liaise with third-party payroll providers to process accurate semi-monthly and monthly payroll across the US Canada (multi-state/provincial) Asia (China) and EU/UK.
- Verify and reconcile time and attendance benefit deductions bonuses commissions and other payroll-related components.
- Manage payroll adjustments including wages PTO salary changes deductions/contributions commissions benefits paid leave retirement plans (RRSP 401K) FSA RSUs LTIP/STIP stock options and off-cycle payrolls.
- Ensure compliance with local state federal and international payroll tax regulations including year-end processing and issuance of T4s and W-2s.
- Address and resolve payroll discrepancies in a timely and efficient manner.
Benefits Administration
- Administer North American benefit plans and ensure accurate benefit premium deductions.
- Manage the US 401K plan including enrollments changes and year-end testing requirements.
- Respond to employee inquiries regarding payroll benefits and related matters.
HRIS Management
- Maintain accurate up-to-date employee records (new hires terminations promotions and status changes).
- Generate regular and ad-hoc reports including quarterly PTO reports to support compliance and decision-making.
- Implement quality assurance measures to maintain HRIS data accuracy and reliability.
- Provide employee training on HRIS self-service features.
Compliance & Audit
- Stay current on changes in labor laws tax regulations and compliance requirements across all operating regions.
- Conduct regular audits of payroll and benefits data to ensure accuracy and completeness.
- Ensure all payroll and HRIS processes adhere to organizational policies and legal requirements.
Cross-Functional Collaboration
- Partner with People Operations to provide audit reports resolve discrepancies and enhance processes.
- Work closely with Finance to align payroll with accounting functions support month-end close and prepare for annual audits.
- Contribute to broader Finance and Accounting initiatives as needed.
General Support
- Support accounting team on duties such as US state sales tax reporting and inventory reconciliation
- Perform other administrative duties as required to support a growing global business.
This is a hybrid role based in downtown Toronto and the candidate must be able to work in-person 2-3 days per week.
Were genuinelyexcited about you because you have:
- You have minimum 3-5 years of proven payroll experience running a full cycle Canadian and US (end to end) with international payroll experience (e.g. EU and China).
- You have completed the National Payroll Institute Certification (PCP). Bonus if you also have a degree in Accounting or Finance.
- You have experience using HRIS systems (like BambooHR) and ADP payroll platform experience considered an asset.
- You are a payroll and benefits expert possessing a strong attention to detail. You can sense when things dont look right or need a second set of eyes.
- Excellent communication & soft skills
- You have a strong sense of responsibility work ethic and effective time management skills and skillfully balance the priorities of a busy company while masterfully planning ahead to ensure you can meet your deadlines.
- You love problem-solving. You keep a cool head in high-stress situations and can elevate and balance risk.
- You are a quick learner and can re-prioritize as needed when last-minute changes occur. Above all youre proactive positive and inspired by Open Farms Mission.
What we offer you - its the perfect package:
- An opportunity to grow develop and thrive within a mission-driven dynamic and fast-growing company alongside thoughtful and passionate individuals dedicated to their work and community
- Comprehensive healthcare coverage and RRSP plans with company match
- Great office culture (with lots of adorablepets!) where your pet interrupting video calls or in-person meeting is the norm
- Discounted food apparel and insurance for your furry family members
- In addition to your PTO we offer company-wide wellness days and personal days to support your wellbeing
- Volunteer days to give back to our community
Hybrid Work
At Open Farm we believe in the power of collaboration meaningful connections and enjoying our work togetherfurry friends included! Thats why weve adopted a structured hybrid approach that allows you the benefit of a reduced commute while still building strong workplace relationships. Currently all employees are expected to be in the office two days per week at minimum with Tuesday and Thursday as our anchor addition to this each month our Leadership team dedicates three consecutive days onsite to continue to foster alignment and connection across the team. During this time we expect everyone to join us in person to do the same. Please note: our hybrid approach may evolve over time as we adapt to the needs of our team and business.
Our Values
We Raise the Bar We Open the Barn Doors We Graze Lightly We Are Customer Obsessed We Are One Team Win-Win Partnerships
To learn more about Open Farm follow us onInstagramandLinkedIn.
Open Farm values diversity in its workforce and encourages applications from all qualified individuals. Applicants requiring a disability-related accommodation at any stage of Open Farmsrecruitment process should contact As required by legislation Open Farm will consult with applications requesting such an accommodation to ensure that Open Farms recruitment processtakes into accounttheir accessibility needs.
Required Experience:
Unclear Seniority
Employment Type
Full Time
