CSP Program Assistant - Greeley
CSP Program Assistant - Greeley
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$ 53400 - 61416
1 Vacancy
Job Description
Department Information
- This position is only open to Colorado state residents.An eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.Our Mission -Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.Our Vision -Creating safer and more resilient communities across Colorado.Our Core Values Unity Honor Service
The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.
The State is resolute in non-discriminatory practices in everything we do including hiring employment and advancement opportunities.
At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration support and growth to our employees. Our culture has public service focus and we strive to provide innovative solutions and services to our fellow Coloradans!Careers with a purpose:If you are passionate about public safety service and are eager to dedicate your career to serving Coloradans this is the organization you want to join!We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads preparing and mitigating environmental disasters disaster recovery combating crime school safety and victim recovery.
Youll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!
When you join CDPS you are joining a team of exceptional individuals and together you will be inspired motivated and supported to become the best you can be.
Unmatched Benefits:
We highly value work life balance and offer excellent work-life programs training and enriching professional development opportunities and a wide range of benefits.
Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage and life insurance that includes legal resources and discounts.
State contribution into Health Savings Account when enrolled in HDHP.
Job protected medical leave under theFamily Medical Leave Act (FMLA)and theState of Colorado Family and Medical Leave Insurance Program (FAMLI).
Paid medical leave benefits provided by the State of Colorado.
Eligibility for hybrid or other flexible work arrangements based on the nature of the role.
We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security) visitColorado PERAfor details.
CDPS provides generous time off including11 paid holidays annually and accrued annual and sick leaveand four annual wellness days.
The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling referrals and resources as well as training and organizational development services.
Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global and DeVry University.
To learn more about State of Colorado benefits please visitState of Colorado benefits.
Description of Job
About the Work Unit
This work unit exists to provide professional administrative support to the Colorado State Patrol (CSP) troop or section as assigned.
Work Environment- 100% in-person Office sedentary Typical work hours Monday-Friday 8:00 am - 5:00 pm.
About the Opportunity
The purpose of this position is to provide professional administrative support to the troop or section office and may include management of multiple budgets procurement management grant management multi-agency task force overtime and overtime tracking inventory management. This position functions as the officer manager; working independently with minimal supervision. Develops internal processes internal planning documents and supports the internal operations where needed. May assign tasks monitor progress and workflow check work products and establish business unit work standards. Provides program support as needed to all business units within the work unit this may include case file and electronic document management.
Key Responsibilities
Program Support and Office ManagementIn the role of office manager works independently with little or no supervision to resolve issues. Represents the State Patrol in interactions with the public in person over the phone and through written correspondence. Provides excellent customer service through prompt and accurate responses to public inquiries.Oversees and ensures that office administration functions of the business unit to which assigned are effectively carried out. Performs technical complex and or specialized office support work which requires the exercise of independent judgment the application of various technical skills and detailed knowledge of the activities and procedures specific to the unit. Serves as notary public as needed. Acts as a liaison between the business unit and external partners other staff and field units for information sharing. Manages unit records and files maintaining compliance with all retention requirements.
Responsible for the upload of agency law enforcement records and/or for responding to requests from district attorney office throughout the state as needed. Responsible for the CARS system if so assigned to generate monthly utilization reports along with monthly maintenance reports on all vehicles assigned to the business unit. Coordinates with the various supervisors to assure vehicles are scheduled for maintenance as necessary. Ensure NIBRS entries are entered in a timely manner. Communicates appropriately with members internal and external partners using any available format. Writes necessary reports that are complete accurate appropriate and timely. Demonstrates an awareness of the cultural diversity of the community.
Budget Procurement Management and Requisitions Fiscal ManagementPrepares and manages the unit budget(s) in conjunction with the troop or section commander. Manages monitors and provides reporting on or support for grant awards as needed. Ensures adherence to state fiscal rules and maintains a precise accounting of all budget allocations made to the unit. Periodically reviews the unit budget makes expenditures when necessary and with the approval of the section commander(s) and ensures that all expenditures are reconciled on a monthly basis. Reviews all financial transactions for completeness and accuracy using system software (CORE).
Ensures the commander(s) is kept informed of all budgetary issues in a timely manner and obtains prior approval before making expenditures. Monitors expenditures to ensure that they do not exceed existing budget allocations. Coordinates all travel arrangements for the business unit as requested. Ensures the proper use of any state-issued credit card(s) within the business unit. Maintains adequate supplies/equipment to facilitate day-to-day operations in the unit. Initiates and completes the majority of all purchasing requests vouchers and documents.
Project ManagementAssists troop and section Commanders as needed with projects of various complexity. Completes projects on-schedule and ensures a high margin of accuracy and attention to detail. Projects may include but are not limited to: troop special event management CDOT projects special project overtime management etc.
Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
Note to be considered for this position you must meet one of the following options for consideration.
Minimum QualificationsFour (4) years of general office administrative and/or program support experience supporting an individual or team.
OR
A combination of related education and/or general office administrative and/or program support experience equal to four (4) years.If education is substituted for work experience an unofficial transcript of the relevant education must be provided with your application.
Preferred Qualifications- Prior state experience that is relevant to the duties and responsibilities of the position.
- Experience with the Central Accounting Reporting System (CARS) preferred.
- Experience with a financial system (CORE Quicken Excel or similar) is preferred.
- Experience monitoring budget/expenses preferred.
Conditions of EmploymentMust be Colorado resident at the time of application
Requires successful completion of a background investigation that includes a polygraph exam a fingerprint based criminal history search drug testing.
Appeal Rights
If you receive notice that you have been eliminated from consideration for the position you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also if you wish to challenge the selection and comparative analysis process you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Directors Administrative Procedures 4 CCR 801 for more information about the appeals process. The State Personnel Board Rules and Personnel Directors Administrative Procedures are available at A standard appeal form is available at: If you appeal your appeal must be submitted in writing on the official appeal form signed by you or your representative and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director Attn: Appeals Processing 1525 Sherman Street 4th Floor Denver CO 80203. Fax: . Phone: . The ten-day deadline and these appeal procedures also apply to all charges of discrimination.Supplemental Information
- Are you in need of an accommodationThe State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do including hiring employment and advancement opportunities.
Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our Human Resources department at
Recruitment Timeline Information and Important Notices- Applicationsare considered complete and accurate at the time of submission. Therefore additional information may not be solicited or accepted after your application has been received.
- Closing Date:All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
Supplemental Question:Effective responses to Supplemental Questions will directly relate to your professional experience career accomplishments and views about organizational values and approaches and how they relate specifically to this position and requirements as you understand them. Answers generated by AI-tools will typically be unresponsive.
Transcripts:An unofficial copy of transcripts must be submitted at the time of application should education be used as qualification. Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.
Military Veterans:If you are a military veteran you must submit a copy of your DD-214 Member 4 Copy and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veterans preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 State of Legal Residence form.
- Application Tips: For an overview of State of Colorado application process and application tips please view thisvideo.
- Resumes Cover Lettersor other documents submitted:willnotbe reviewed assessed or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).
- NotificationsAll correspondence regarding your status in the selection/examination process will be sent via email to theemail address listed on your application. Include your current working email addresson your application and check the email provided on your application frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from and addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
- Comparative Analysis Stepsmayinclude
An online skills assessment the week of September 8th
Interviews theweek of September 15th
Employment Type
Full-Time
