Manager, Academic Transformation (2-year Contract)

Nanyang Technological University (NTU) is a leading global institution renowned for research and education excellence. Established in 2005 the School of Physical and Mathematical Sciences (SPMS) at NTU boasts a vibrant community of over 70 distinguished faculty members 1000 undergraduates and more than 200 postgraduate students. Our world-renowned faculty have received numerous national and international awards and excel in multiple scientific domains. We are committed to providing a future-oriented education blending scientific knowledge with essential soft skills like communication and critical thinking.

SPMS is seeking a dynamic and experienced Manager to co-lead the restructuring efforts of our Target Operating Model for student and academic services. This position will be responsible for planning coordinating and overseeing the transition process to align the schools operations academic programs and administrative functions with the Universitys strategic goals. The incumbent will work closely with the Academic Team Lead school leadership faculty staff and external stakeholders to ensure a smooth efficient and transparent restructuring process.

Besides he/she will report to and support the Academic Team Lead in overseeing the schools academic team managing both undergraduates and postgraduates related matters ensure smooth delivery of academic services and enhancement of students learning journey. These services include but not limited to admissions examinations thesis examination HR and Finance related matters as well as event planning.

Key Responsibilities:

Restructuring & Change Management

• Develop implement and monitor the restructuring project plan including timelines milestones deliverables and resource allocations.

• Collaborate with faculty administrative staff students and university leadership to gather feedback address concerns and ensure alignment throughout the restructuring process.

• Provide regular updates on restructuring progress to senior management identifying risks and proposing solutions to mitigate them.

• Support the development and execution of change management strategies to adapt stakeholders to new organisational structures workflows and policies.

• Develop impactful change communication materials messages and presentations.

• Build and maintain strong working relationships with NTU stakeholders to facilitate strategic change management and communications.

Academic Administration

• Engage stakeholders (e.g. faculty and applicants) to boost research student enrolment.

• Guide faculty members on securing and maximising Research Scholarships (RSS) based on University guidelines.

• Propose and manage RSS distribution to ensure full utilisation and compliance with University/MOE requirements.

• Coordinate exam logistics invigilation duties and Board of Examinations (BOE) meetings.

• Oversee qualifying exams thesis submissions and oral examination operations.

• Analyse withdrawal and downgrade cases check for outstanding requirements and recommend fee waivers.

• Work with partner Universities to draft new agreements for submission to University management councils and Ministry of Education (MOE).

• Prepare and submit comprehensive annual reports to the University.

• Generate data data analysis and projections for the School College University and MOE.

• Lead and execute the annual SPMS Collaborative Research Awards.

• Manage expenditures for academic events marketing and outreach etc.

• Execute ad-hoc administrative duties and special projects required by school.

Requirements:

• Bachelors Degree in any discipline with experience in tertiary education.

• At least 2 to 3 years of relevant experience in Change Management.

• At least 6 to 8 years of relevant experience in Academic Administration.

• Proficiency in Microsoft Office Suite and relevant software.

• Strong organisational planning and project management skills.

• Ability to multi-task and prioritise work independently and as part of a team.

• Strong problem-solving and analytical abilities.

• Effective communication (verbal and written) with faculty administrative staff students and University leadership.

• Familiarity with higher education policies and regulations is a plus.

• Willingness to embrace change and adjust to evolving priorities or circumstances.

• Responsible and reliable.

• Proactive and positive attitude towards work tasks.

• Willingness to learn and develop new skills.

• Meticulous and attention to details.

The School of Physical and Mathematical Sciences seeks a diverse and inclusive workforce and is committed to equality of opportunity. We welcome applications from all and recruit on the basis of merit regardless of age race gender religion marital status and family responsibilities or disability.

We regret that only shortlisted candidates will be notified.