Front Office Administrator
Front Office Administrator
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Job Description
Job Title: Front Office Administrator
Company: Care Healthcare of Washington
Location: Puyallup WA
Employment Type: Full-Time
About Us
Care Healthcare of Washington is an in-home care agency committed to delivering compassionate client-focused care. We maintain a professional supportive workplace that values teamwork operational excellence and service to others.
Now Hiring: Front Office Administrator
Our office currently has an opening for a Front Office Administrator. We are looking for a detail-oriented dependable team member to perform day-to-day front office operations. This is an essential position that ensures smooth workflow and supports the entire office team.
As the first point of contact for clients caregivers and visitors this role plays a key support function for our care managers hiring manager and leadership team by managing communication flow and maintaining an organized welcoming front office environment.
Key Responsibilities
Front Desk & Communication Management
Greet and assist walk-in clients caregivers and visitors in a professional and courteous manner
Answer and direct phone calls emails and internal messages
Maintain updated contact lists and assist in internal office communication
Scheduling & Office Calendar Support
Maintain and coordinate office calendars for staff meetings appointments and hiring schedules
Send timely reminders and ensure coordination of daily schedules
Hiring & On-boarding Support
Work with the hiring manager to organize on-boarding paperwork and orientation materials
Schedule fingerprinting background checks and other on-boarding requirements
Ensure timely completion and filing of all new hire documentation
Administrative & Office Support
Scan file and organize important documents
Prepare intake packets and set up work-spaces for care managers
Track office inventory and manage supply ordering
Payroll & Timekeeping Assistance
Collect caregiver direct deposit forms and verify documentation
Monitor timekeeping records and assist with clock-in/clock-out issues
Ensure all manual and digital time sheets are submitted accurately and on schedule
Qualifications
High school diploma or equivalent required.
Minimum 1 year of experience in an administrative receptionist or office support role
Strong proficiency in Microsoft Office (Word Excel Outlook)
Excellent verbal and written communication skills
Highly organized with the ability to manage multiple tasks simultaneously
Commitment to professionalism discretion and confidentiality
Preferred Skills
Experience in a healthcare home care or service-oriented setting
Familiarity with scheduling or HR systems (e.g. WellSky Hireology)
Benefits
Medical Vision and Dental insurance
Supportive team environment
Opportunity to work with a mission-driven agency focused on quality care
Room for professional growth and learning
Join us and help deliver care that is centered on well-being. Apply today to be part of a growing team at Care Healthcare of Washington.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
