Admin Asst, Special/Executive
Admin Asst, Special/Executive
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Salary Not Disclosed
1 Vacancy
Job Description
PositionTitle: Admin Asst Special/Executive
Employee Classification: Admin AsstSpecial/Executive
College/Division: Administration and Finance
Department: 530001-ADMINISTRATION AND FINANCE
Internal or External Search:Internal - Open to Regular NMSU employees only (temporary/Term employees not eligible)
Location: Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate: $43908.80-$54885; commensurate with experience
Appointment Full-time Equivalency: 1.0
Exempt or Non-Exempt: Exempt
Summary: The department of Administration and Finance invites you to apply for the position of Admin Asst Special/Executive. This opportunity is open to current Regular NMSU employees only (temporary/Term employees not eligible).
Classification Summary:
Under general supervision coordinates oversees and/or performs a wide variety of administrative support activities for an academic dean/VP/CC President or an executive (generally reporting directly to the President) in charge of a specialized central function of the university or community college. Provides and coordinates staff and office support. Coordinates special events. May serve on a variety of committees in a support capacity.
Classification Standard Duties:
Provides staff and office support to include screening and handling telephone communications greeting and directing visitors and dealing with administrative problems and inquiries as appropriate; serves as a primary point of contact and liaison between the office students and external constituencies on a range of day-to-day issues. Organizes and facilitates meetings and special events; schedules and coordinates dates and times venues attendance agendas and facilities; takes minutes and provides administrative support and follow up on matters arising from meetings. Composes and prepares highly confidential written documentation and correspondence which may be legal in nature for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate. Schedules and coordinates appointments and/or travel arrangements and coordinates and oversees daily office activities. Gathers enters and/or updates data to maintain departmental records and databases as appropriate; establishes and maintains files and records for the office. Leads and guides the work of lower graded staff and/or student employees as appropriate; may participate in training and evaluative sessions. Coordinates and oversees the day-to-day management of supplies equipment and facilities for the organization as appropriate to include maintenance inventory management logistics security and related activities. Enhances professional growth and development through participation in educational programs current literature in-service meetings and workshops. Performs miscellaneous job-related duties as assigned.
Required Education Experience Certification/License Equivalency
Required Education:Bachelors degree in a related field.; Required Experience:Four (4) years of experience related to the standard duties as outlined.; Equivalency:Any equivalent combination of education training and/or experience as approved by Human Resource Services.; Required Certification/License:
Knowledge Skills and Abilities
KNOWLEDGE:Knowledge of supplies equipment and/or services ordering and inventory control. Knowledge of planning and scheduling techniques. Knowledge of academic administrative principles and procedures. Knowledge of current and emerging trends in technologies techniques issues and approaches in area of expertise. Knowledge of office management principles and procedures.; SKILLS:Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Records maintenance skills. Database management skills. Skill in organizing resources and establishing priorities. Word processing and/or data entry skills.; ABILITIES:Ability to lead and train staff and/or students. Ability to create compose and edit written materials. Ability to coordinate and organize meetings and/or special events.
Job Duties and Responsibilities
This position reports directly to the VP Administration & Finance; provides support to other senior staff within the Division including but not limited to Controllers Office and Budget. Will occasionally provide support for the Presidents Office as needed.
Preferred Qualifications
Special Requirements of the Position
Department Contact: Chris Kinsley
Contingent Upon Funding:Not Applicable
Bargaining Unit Eligibility:This is NOT a bargaining unit position with American Federation of State County & Municipal Employees (AFSCME).
Standard Work Schedule:Standard (M-F 8-5)
If Not a Standard Work Schedule:
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.
Employment Type
Full-Time
