Executive Assistant
Executive Assistant
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PHP 20000 - 30000
1 Vacancy
Job Description
The Executive Assistant (EA) to the CEO provides high-level administrative support and serves as a strategic extension of the CEOs office. This role requires exceptional organisational communication and interpersonal skills along with the ability to manage multiple responsibilities in a fast-paced environment. The EA ensures seamless coordination of the CEOs schedulecommunications and visibility --both internally and externally--while embodying professionalism discretion and efficiiency.
Key Responsibilities
1. Calendar Management & Meeting Coordination Maintain and optimize the CEOs calendar ensuring all meetings calls and commitments are efficiently scheduled. Liaise with internal departments board members doctors clinic heads and external partners to coordinate meetings. Prepare meeting agendas gather relevant materials and take minutes or action notes. Track and follow up on commitments or deliverables arising from meetings.
2. Task Management & Action Follow-up Maintain a rolling task list for the CEO and ensure accountability by tracking the status of key deliverables from leadership and support teams. Coordinate with relevant departments to follow up on timelines and responsibilities. Use project and task management tools (e.g. Trello Google Workspace) to monitor progress and flag issues early.
3. Travel Logistics & Exexcutive Support. Arrangeflights hotels car services and restaurant bookings based on preferences and itinerary needs. Manage domestic and international travel including visa support and concierge-level planning. Set up logistics for face-to-face and virtual meetings including Zoom Microsoft Teams and related tools. Prepare meeting kits background information and briefing notes.
Management & Filing Organize file and maintain access to all CEO-related documents (contracts memos project files reports). Ensure systematic cloud-based filing using shared drives (Google Drive OneDrive). Upload receipts invoices and reports for finance compliance and expense monitoring. Coordinate submission and reconciliation of CEO Office expense reports with Finance.
5. Communications Content and Social Media Management Draft edit and circulate internal communications such as memos announcements and updates from the CEO. Support creation of internal content such as CEO coffee chats employee engagement messages or town hall briefings. Assist in preparing social media content for the CEOs social media LinkedIn or professional platforms (e.g. leadership posts industry commentary) - as it relates to BMG Activities. Write or edit articles blogs or talking points for CEO visibility in conferences press releases or media interviews.
The Belo Medical Group (BMG) places utmost importance to your right to privacy. BMG shall handle with utmost care all personal and sensitive information that you may provide or those that we may collect from you upon your use of the website in accordance with our . By submitting your application scrolling this page or clicking any part of it you hereby acknowledge that you have read and understood our and expressly consent to it.
Required Experience:
Manager
Employment Type
Full-Time
