Finance & Administration Assistant
Finance & Administration Assistant
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Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to the Finance and Administration Office. This role will support the Human Resources Team the Accounting Team and directly assist the Chief Financial Officer. The ideal candidate will be proactive resourceful and able to manage a variety of administrative tasks in a fast-paced environment.
Key Responsibilities:
HR Support:
- Assist with onboarding processes.
- Maintain accurate employee records and documentation.
- Help organize HR events training and communications.
- Support benefits administration and HR compliance tracking.
Accounting Support:
- Assist with accounts payable/receivable.
- Organize and maintain financial files and records.
- Assist with periodic reports reconciliations and data entry.
- Liaise with vendors/staff/faculty and handle routine accounting correspondence.
CFO Support:
- Schedule and coordinate meetings and prepare agendas.
- Assist with task coordination.
General Administrative Duties:
- Answer phones greet visitors and manage office supplies.
- Support cross-departmental projects as needed.
- Perform other administrative duties and projects assigned.
- Proven experience as an administrative assistant or similar role.
- Experience supporting HR and Finance/Accounting functions preferred.
- Strong proficiency in Microsoft Office (Word Excel PowerPoint Outlook) and familiarity with accounting or HR software.
- Exceptional organizational and multitasking skills.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with discretion.
- High school diploma or equivalent required; associate or bachelors degree preferred.
Founded in 1833 Stephens College is the second-oldest womens college in the United States dedicated to providing innovative experiential and career-focused education across various disciplines. Located in Columbia Missouri Stephens College continues to be a leader in womens education fostering a community where students are empowered to lead innovate and excel. The college also provides flexible co-educational masters degrees and certificates for working professionals and is home to the co-educational Conservatory for the Performing Arts at Stephens College.
Ranked (over and over again) as one of the best college towns in America Columbia Missouri is home to 36000 college students and 118000 residents. Columbia conveniently located approximately 100 miles from both Kansas City and St. Louis has it all: big-time college sports film music and arts festivals a high-energy arts community amazing recreation and a great downtown with lots of places to eat shop snack and check out the latest bands. The Columbia community offers outstanding health care options as well as excellent educational opportunities for every level of student (including our own Childrens School).
Be a part of this amazing community of innovative thinkers doers and dreamers.
Stephens is an Equal Opportunity Employer and will recruit and employ qualified personnel without regard to race color religion sex sexual orientation national origin age disability or status as a veteran.
Employment Type
Full-Time
