Academic Scheduling Coordinator
Academic Scheduling Coordinator
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Job Description
Join Our Campus Community!
Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission vision and values. If your expertise and experience align with the goals of our institution we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!
Why Choose Us
At the University of Wyoming we value our employees and invest in their comprehensive benefits package is designed to support your health financial security and work-life include:
Generous Retirement Contributions:The State contributes 14.94% of your gross salary and you contribute 3.68% totaling 18.62% toward your retirement plan.
Exceptional Health & Prescription Coverage:Enjoy access to medical dental and vision insurance with competitive employer contributions that include4 deductible options to suit your needs.
Paid Time Off:Benefit from ample vacation sick leave paid holidays and paid winter closure.
Tuition Waiver:Employees and eligible dependents can take advantage of tuition waivers supporting continuous education and professional growth.
Wellness and Employee Assistance Programs:Stay healthy with wellness initiatives counseling services and mental health resources.
At the University of Wyoming we are committed to creating a supportive and enriching workplace. To learn more about what we offer please refer to UWsBenefits Summary.
JOB TITLE:
Academic Scheduling Coordinator - Office of the Registrar
JOB PURPOSE:
Provide administrative and technical support for the Universitys 25Live scheduling system and ensure efficient effective scheduling of instructional and non-instructional meeting spaces across campus. Develop and manage plans for class scheduling and strategic initiatives analyze classroom utilization and contribute to continuous process improvement. Support data-driven decision-making through collection analysis and reporting of relevant scheduling and space use information.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Provide administrative and technical support for the implementation configuration and maintenance of the 25Live scheduling system. Manage user access and permissions to ensure appropriate scheduling capabilities.
- Assist in the development of unit goals identify opportunities for process improvement and implement revised procedures to enhance scheduling operations and efficiency.
- Lead or support planning development and management of new projects and strategic initiatives related to class scheduling and space utilization. Organize and coordinate the implementation and execution of special assignments and programs that align with departmental objectives.
- Research and analyze emerging instructional methods and pedagogies to support evolving faculty and student needs. Monitor and assess classroom utilization and develop improved strategies for scheduling practices.
- Compile analyze and interpret data related to space use and scheduling. Prepare write and present narrative and statistical reports to evaluate effectiveness and inform planning decisions.
- Coordinate the intake and resolution of scheduling-related petitions and requests in accordance with established procedures ensuring timely and accurate responses.
SUPPLEMENTAL FUNCTIONS:
- Coordinate scheduling for events occurring outside of normal business hours including weekends and evenings; notify relevant campus departments (e.g. Operations UWPD) as needed.
- Respond to scheduling-related inquiries and complaints; troubleshoot and resolve problems in a timely and customer-focused manner.
- Stay informed of emerging technologies in instructional delivery and classroom support systems.
COMPETENCIES:
- Conflict Management
- Stress Tolerance
- Technical/Professional Knowledge
- Work Prioritization & Management
- Quality Orientation
- Consistency
MINIMUM QUALIFICATIONS:
Education: Bachelors degree
Experience: 1 year work-related experience or equivalent combination of education and experience
Required licensure certification registration or other requirements: None
DESIRED QUALIFICATIONS:
- Organizational Skills:Ability to manage complex schedules and prioritize tasks effectively.
- Communication Skills:Excellent written and verbal communication skills to interact with faculty staff and students.
- Technical Proficiency:Experience with student information systems and other relevant technologies. Experience using 25Live or similar event scheduling and space management software to coordinate reserve and manage campus facilities.
- Problem-Solving Skills:Ability to identify and resolve scheduling conflicts and other issues.
- Attention to Detail:Accuracy in data entry and schedule management is crucial.
- Knowledge of Academic Policies:Understanding of institutional policies related to scheduling and curriculum.
REQUIRED APPLICATION MATERIALS:
Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:
Cover letter
Resume or C.V.
Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).
This position will remain open until filled. Complete applications received by 09/03/2025 will receive full consideration.
WORK LOCATION:
On-campus: This position provides vital support to campus customers and the successful candidate must be available to work on campus.
WORK AUTHORIZATION REQUIREMENTS:
(H-1B not available however other authorization may be) The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position.
HIRING STATEMENT/EEO:
All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected compliancewith the ADA Amendments Act (ADAAA) if you have a disability and would like to request an accommodation to apply for a position please contact us at or email.
ABOUT LARAMIE:
The University of Wyoming is located in Laramie a charming town of 30000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university helping to make it a leader in academics research and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting theAbout Laramie website.
Located in a high mountain valley near the Colorado border Laramie offers both outstanding recreational opportunities and close proximity to Colorados Front Range and the metropolitan Denver area. Laramies beautiful mountain landscape offers outdoor enjoyment in all seasons with over 300 days of sunshine annually. For more information about the region please visit Experience:
IC
Employment Type
Full-Time
Key Skills
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