Parts Coordinator
Parts Coordinator
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Job Description
As a Parts Coordinator at New England Air Systems you will play a critical role in keeping our service operations responsive efficient and this role you will be responsible for providing accurate quotes for commercial HVAC and refrigeration repairs or replacements as well as managing the purchasing of materials parts and inventory for our service team.
Your day-to-day will include coordinating closely with dispatchers and technicians to ensure timely delivery of parts researching product options following up on open quotes and handling returns and vendor communications.
This role is ideal for someone who thrives in a fast-paced environment enjoys both technical problem-solving and logistical coordination and brings a strong understanding of HVAC systems and service workflows. If youre organized proactive and ready to help drive our service teams success from behind the scenes we want to hear from you.
In this role you will be responsible for
- Providing accurate estimates for commercial HVAC and refrigeration repair or replacement in a timely manner
- Ordering and track parts and materials needed for service calls and repairs
- Entering purchase orders in computer system for parts and inventory purchases
- Communicating with vendors and suppliers to confirm pricing availability and delivery times
- Maintaining accurate records of parts orders returns backorders and credits
- Performing basic administrative tasks related to purchasing and service operations
- Following up on outstanding quotes - weekly
- Maintaining regular communication with dispatch and technicians regarding parts order status
- Backing up service dispatch (as needed) when a team member is out of the office
- Ordering and management preventive maintenance materials including filters belts acid neutralizer media gaskets or any other required maintenance materials.
Physical Requirements
- Prolonged periods of time sitting at a computer
- Prolonged time on the phone
The team you will be joining:
Joining our Service Team means becoming part of a skilled group that thrives on solving challenges and keeping systems running smoothly. With deep technical expertise and a commitment to excellence this team handles everything from routine maintenance to urgent repairs ensuring that clients stay up and running. They are known for their professionalism creativity and adaptability working closely with customers and other departments to deliver exceptional service. As a member of the Service Team youll be part of a collaborative and dynamic group dedicated to finding solutions and making a real impact.
Who we are looking for
We are looking for a detail-driven and resourceful Parts Coordinator who thrives on keeping things moving efficiently behind the scenes. Youre someone who can juggle multiple prioritiesquoting purchasing vendor communication and inventory managementwithout missing a beat.
You have a strong understanding of HVAC systems and components and youre comfortable researching parts and equipment to find the best solution for each situation. You work well under pressure keep organized records and know how to communicate effectively with technicians vendors and internal teams alike.
If youre a problem-solver who enjoys both the technical and logistical side of service workand youre ready to help ensure our technicians have what they need when they need ityoull be a valuable part of our team.
Qualifications
- High school diploma or equivalent.
- Experience in the HVAC industry.
Who we are
New England Air Systems isnt just a mechanical systems contractorwere a team of innovators problem-solvers and skilled professionals who are passionate about building smarter more efficient environments. Headquartered in Williston Vermont with locations in Rutland VT and West Lebanon NH weve been trusted by clients across Vermont New Hampshire and upstate New York since 1972.
We believe that great work starts with great people. Thats why we foster a culture built on collaboration growth and excellence. As one of Vermonts top employers we invest in our team through ongoing training mentorship and advancement opportunitiesensuring that youre not just doing a job but building a career.
Benefits
The base hourly range for this role is $22 to $32 per hour. We determine final compensation based on discussions with applicants and their experience in similar roles.
- A competitive salary
- Medical Insurance with a Health Reimbursement Account
- Dental Insurance
- Vision Insurance
- Short-Term and Long-Term Disability Insurance
- Life Insurance for employees and their dependents
- 401(k) Plan with Company Match
- Flexible Spending Accounts and Dependent Care Accounts
- Paid Holidays
- Paid Vacation
- Paid Parental Leave
Required Experience:
IC
Employment Type
Full Time
