Warehouse Associate Manager

Job Overview
Supervise Inventory Control team to ensure that all department goals are achieved. Responsible for all Inventory Control management activities including full verification of all stock items to be supplied to investigator sites their safe storage and handling within the Inventory Control area and the continuity of the supply to QLAB departments.

Essential Functions
Collect all deliveries from loading bay log QC receipt in store and distribute as required
Maintain stock on shelves in a tidy manner executing stock rotation in appropriate date order
Record all stock movements and stock issues using Inventory control system
Ensure accurate data entry
Operate all Inventory Control systems and other appropriate systems to facilitate stock processing duties
Maintain close links with study PMs and Set Up managers to ensure stock items used in studies adheres to short dated procedures and advise on any material shortages
Ensure Pre-assembly area is stocked and pick and issue internal material requisitions for all areas
Monthly ensure all cycle-counts are completed and stock histories for each stock area are completed
Liaise with internal customers suppliers and the Purchasing and Finance departments on all stock related issues
Such as price variances non-receipts of goods supplier issues item documentation such as MSDS and any certificates that might be requested
Coordinate action plans
Lead and coordinate materials team members
Conduct daily/weekly reporting
Provide inventory dispositions
Review Inventory system and Monitor stock levels to ensure the minimum stock level is not breached order stock as required via the system
Order stock in a timely manner taking account of lead times
Authorize all purchase requisition orders
check that they are processed and that ordered items arrive as required
Follow up on Purchase Orders to obtain delivery timescales
Progress outstanding orders and escalate to supervisor for guidance
Set up and monitor call off orders as required
Review historical inventory analysis to review and update minimum and re-order stock levels in agreement with the line manager
Maintain close links with study PMs and Set Up managers to ensure essential stock item availability for study start-ups
Source and procure new stock items for new study launches as and when required following the new item sourcing procedure
Submit Inventory item creation requests new vendor requests and item maintenance requests
Manage LIMS system item creation working with Global project teams to ensure timely item creation and maintenance
Work closely with the CTM Lab purchasing and all other depts as required on all stock related issues to include pricing updates stock levels delivery delays and any other CTM Lab stock issues that arise
Prepare and log interlab shipments for other Q2 sites ordering stock as required and providing Logistics the details of the shipments along with any related documentation required
Review stock system for non-moving stock or expired stock and follow discard procedures
Manage coach and train Inventory Control Associates within the department in accordance with organizations policies and applicable regulations ensuring they are trained as per the department training matrix
Responsibilities include planning assigning and directing work appraising performance and guiding professional development
rewarding and disciplining employees
Closely monitor the returned kits procedure is being followed and take responsibility in ensuring all returned kits are logged and dealt with promptly
Ensure the Housekeeping within the warehouse area is always kept tidy and presentable while being responsible for ensuring all stock is stored and labelled correctly
Produce monthly metrics to measure department performance
Recruit staff members as required working with HR and recruitment
Deputize for other staff members as and when required
Perform any other duties as required as directly by superiors
Follow and enforce department SOPs

Qualifications
High School Diploma or equivalent
3-4 years relevant experience including 1 year in a leadership capacity and/or equivalent combination of education training and experience.
Good spread sheet skills.
Good organizational communications and problem-solving skills.
Ability to drive fork trucks and secure the proper certification.
Ability to establish and maintain effective working relationships with co-workers managers and clients.

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