Administrator - Health Sciences

DIVISION OF HEALTH SCIENCES TE WHANGA MATUA MTAU HAUORA
DIVISIONAL SERVICES AND ADMINISTRATION

Competitive salary 6.75% Superannuation 5 Weeks Annual Leave.
Work within a team grounded in ngkau pono (integrity) and mutual respect.
We encourage continuous learning professional growth and career progression.

About our team/M te tma

Divisional Services and Administration is a team of highly skilled professionals dedicated to delivering exceptional support to students and staff. As the largest workforce of the university our team spans every corner of the motu and fosters a strong culture of whakawhanaukataka (community). We take pride in providing confidential high-quality secretarial and administrative services that empower our university to excel.

The role/Te mahi

The Dunedin School of Medicine are seeking two capable and motivated Administrators to provide high-quality administrative support to the Department of Surgery and Critical Care and Department of Preventive & Social Medicine. These are varied and rewarding roles working closely with the Heads of Department academic staff and administrative colleagues. You will support a range of teaching operational and departmental activities such as coordinating teaching assessment events managing and recording student results and preparing data analysis reports for academic staff and stakeholders.

Other operational tasks will include:
Diary management.
Triaging email correspondence.
General secretarial support.
Booking travel and accommodation.
Processing transactional finance.
Supporting Human Resources processes.

Your skills and experience/K pkeka me k wheako

You are great at managing your time staying organised and thinking critically. People appreciate your clear communication eye for detail and the positive collaborative energy you bring to a team. You work well independently showing initiative when its needed. Working with diverse communities comes naturally to you. Youre a good listener and show genuine cultural awareness and sensitivity in everything you do.

Additional skills required are:
Proven experience in a dynamic administrative and customer focused environment.
Demonstrate a calm and composed demeanour capable of handling shifting priorities.
Professional with the ability to adapt quickly and remain flexible in dynamic environments.
Expertise in Microsoft Office Suite with ability to adapt and navigate new systems.
Dedication to working in a culturally safe and respectful manner and an understanding and
appreciation of Te Ao Mori Te Tiriti o Waitangi principles and Pasifika values.

Further details/Proko

The Department of Preventive & Social Medicine is a fixed term (12 month) full time (37.5 hours) position and the Department of Surgery and Critical Care is a permanent full time (37.5 hours) position based in tepoti Dunedin.

The appointment range for these roles is $63508 to $68185. Top of the range is $73640.

We are also seeking candidates for Kaiwhakahaere Tari which support the implementation of our Mori Strategic Framework. If you are interested in these positions there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process.

The salary range for this role is $69931 to $74609. Top of the range is $80285.

The University of Otago is a workplace that values and utilises diverse and inclusive thinking people and behaviours. This means that the contributions of staff with diverse backgrounds experiences skills and perspectives are valued and respected.

For further information or to discuss the roles in confidence - please contact Ellie Brown (Department of Surgery and Critical Care) or Jillian Tourelle (Department of Preventive & Social Medicine) via the contact details below.

Application/Tono

To submit your application (including CV and cover letter) please click the apply button. Please note in your cover letter if you are applying for the permanent fixed term position. Applications quoting reference numberwill close on Sunday the 14th of September.

Applications will be considered as they are received. The University reserves the right to close this vacancy at any time.

Additional Information

Contact: Ellie Brown & Jillian Tourelle

Position details: Administrator & Kaiwhakahaere Tari

Further Information: Department Website

Create an email with a link to this vacancy: Create email

Location: About Dunedin