Student Administration, Senior Executive
Student Administration, Senior Executive
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Job Description
Young and research-intensive Nanyang Technological University Singapore (NTU Singapore) is ranked among the worlds top universities. NTUs College of Computing and Data Science (CCDS) is a leading college that is known for its excellent curriculum outstanding and impactful research and world-renowned faculty. Today we are ranked #2 for AI and Computer Science by US News Best Global Universities; and #8 for Data Science and AI by QS World University Ranking.
A hot bed of cutting-edge technology and groundbreaking research the college aims to groom the next generation of leaders thinkers and innovators to thrive in the digital age. Located in the heart of Asia NTUs College of Computing and Data Science is an exciting place to learn and grow. We welcome you to join our community of faculty students and alumni who are shaping the future of AI Data Science and Computing.
We invite suitable candidates to apply for the Student Administration Senior Executive role with our Academics Office to provide support to the Academic team on all undergraduate matters.
A Senior Admin Executive in a university particularly for FYP (Final Year Project) MDP (Multidisciplinary Design Project) and Internship projects will be responsible for providing comprehensive administrative support to ensure the smooth execution of these includes managing student records facilitating communication between stakeholders coordinating logistics and maintaining project role also involves ensuring compliance with university policies and procedures as well as contributing to the overall efficiency and effectiveness of the programs.
Responsibilities:
Final Year Project (FYP) Administration
Manage end-to-end FYP registration (student application supervisor allocation approvals)
Maintain and update FYP database
Planning of FYP timelines such as submission deadlines and oral presentation
Manage program budgets and track expenses
Serve as a key point of contact for students faculty and external partners (Industrial FYP) regarding administration of program-related matters
Facilitate communication between students supervisors and external parties
Manage FYP-role based email
Multidisciplinary Design Project (MDP) Administration
Coordinate project listings and student applications
Liaise with MDP coordinators on MDP registration/withdrawal for grouping
Manage end-to-end MDP registration (student application supervisor allocation approvals)
Internship Project Administration
Collaborate with Career Attachment Office (CAO) to ensure successful student internship placements (PA/PI)
Coordinate internship registration processes aligned with academic requirements
Maintain accurate records of internship project assignments
Review students appeal for internship shifting request based on CCDS policy
Course Registration
Work with academic studies unit in other school for second major student course registrations
Monitor class enrolment and quota
Address student queries and registration issues promptly
General Administrative & Event Support
Assist in exam marks verification and cross-checking
Prepare provide submit and maintain various types of reports and statistical information as required
Providing support to update programme websites and digital resources
Be rostered for student service counter duties
Provide logistics/admin support at university or faculty-level events (Open House Orientation Commencement etc.)
Perform any other duties as assigned by the Academic Dean or Department Head
Requirements
Bachelors degree with 3 years of relevant experience preferably in an educational institution
IT savvy proficient in MS Office applications and database management systems
Meticulous and organized with the ability to multi-task
Proactive analytical and resourceful
Ability to work in a team
Excellent interpersonal and communication (oral and written) skills
Good sense of initiative and responsibility and positive working attitude
Ability to manage stressful situations
Be highly adapted to changes
We regret that only shortlisted candidates will be notified.
Hiring Institution: NTURequired Experience:
Senior IC
Employment Type
Full-Time
Key Skills
- Administrative Skills
- Time Management
- Account and Finance Skills
- Administration & Operation
- Customer Services
- Communication
- Analysis Skills
- Relationship Management
- Administration Support
- Administrative Services
- Client Services
- Team Player Spirit
- Problem Solving Skills
- Administration And Secretarial
- Office Management
