Training Administration Specialist

About This Role

About This Role

Join our soon-to-be opened Business Aviation Training Centre inVienna (Schwechat)as a Training Administration Specialistwhereyoull be part of our globalBusiness Aviation Training team.

We are expanding our global network to Central Europe and will be opening a business aviation training center in Vienna Austria in Spring 2025. The Centre will deploy the first Bombardier Global 7500 full-flight simulator (FFS) in Europe making pilot training on this popular aircraft type more accessible and convenient for operators in the region.

CAE will initially operate six state-of the-art Full Flight Simulators in Vienna including the Global 7500 a Global 6000 Vision and four yet-to-be-announced Full Flight Simulators for business jets from leading manufacturers. The new 8000-square-metre facility will have space for expansion with a capacity for up to nine Full Flight Simulators and will be purpose-built to deliver the most advanced pilot training experience in Central Europe.

The role we are offering you

In this role you are responsible forproviding administration support for the ATO and support the training function.

Key Responsibilities

• Builds and maintains Client and Instructor Training Folders (paperless)
• Ensures Company specific training documents are available to each program
• Distributes appropriate training documents as necessary
• Completes all client course completion documents to include diplomas proficiency cards training summaries and all foreign client completion requirements
• Maintains database of completed records
• Maintains database of all company specific records requests
• Audits folders for accuracy
• Assists clients with training records requests
• Invigilate EASA compute examinations for pilot qualifications and certification as required.
• On a weekly basis ensure Aircraft Publications are renewed and kept up to date where applicable.
• On a weekly basis obtain Library updates and place in all relevant locations.
• Assist with general administration duties as required
• Any other duties as may be required.

Our ideal candidate:

• Knowledge of Aviation Aviation Training and Aviation Regulations preferred.
• Excellent phone manner and customer service skills.
• Able to maintain strong customer orientation under adverse circumstances.
• Organized and a team player with ability to maintain composure under pressure.
• Punctual professional and outgoing.
• Ability to concentrate and work accurately in a fast paced environment.
• Ability to multi-task detail orientated self-motivated who can complete tasks with minimal supervision.
• Readily accepts change and adjusts accordingly.
• Strong focus on quality with a continuous drive towards process improvement and customer satisfaction.

Position Type

CAE thanks all applicants for their interest. However only those whose background and experience match the requirements of the role will be contacted.

Equal Opportunity Employer

CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race nationality colour religion sex gender indentity and expression sexual orientation disability neurodiversity veteran status age or other characteristics protected by local laws.

If you dont see yourself fully reflected in every job requirement listed in the job posting we still encourage you to reach out and apply. At CAE everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability please contact us at