Research Coordinator
Research Coordinator
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Job Description
Job Category
Non Union Technicians and Research AssistantsJob Profile
Non Union Salaried - Research Assistant /Technician 4Job Title
Research CoordinatorDepartment
Clinical Training Female Pelvic Medicine and Reconstructive Surgery Department of Obstetrics and Gynaecology Faculty of MedicineCompensation Range
$5220.98 - $6124.46 CAD MonthlyPosting End Date
September 1 2025Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
September 30 2026At UBC we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research innovation and learning for all faculty staff and students. Our commitment to employment equity helps achieve inclusion and fairness brings rich diversity to UBC as a workplace and creates the necessary conditions for a rewarding career.
Job Summary
The primary focus of the Research Coordinator is to provide local and national multicentre coordination of one main and several clinical research projects within the Urogynecology section of the Division of Gynecologic Specialties at St Pauls Hospital. The responsibilities include coordination of trial funds and grant contract setup liaise with various research institutes liaise with research coordinators and PIs at other Canadian universities patient recruitment chart review and management of all subsites electronic data entry data quality reviews preparation of financial and summary reports team meeting scheduling knowledge translation and maintenance of patient information website and social media coordination of undergraduate graduate and postgraduate students involved with ongoing studies.
Exceptional organizational skills communication skills superior attention to detail as well as a high degree of motivation enthusiasm and initiative are required for this position.
Organizational Status
Reports to the Principal Investigator. Works with the Principal Investigator research nurses students and clinical fellows statistical and computer consultants and clerical staff.
Work Performed
Assists in the preparation and submission of ethics applications
Monitor funded research project budgets prepares financial reports and monitor expenditures while ensuring compliance with granting agency policies and procedures
Ensures all sites maintain study patient logs case report forms a manual of procedures and other important project related to the manual procedures files
In collaboration with the study investigator implements participant recruitment initiatives study execution and general timelines ensuring that all deadlines are met
Maintains appropriate regulatory documentation including grant contracts at multiple sites
Screens recruits and obtains consent from study participants
Conducts study visits via phone and in-person
Creates and coordinates all data collection instruments and surveys using REDCap
Implementing weekly priorities set as per research program and ensure planned deliverables and timelines are met. Responsible for study logistics including liaising with the Data Safety Monitoring Committees and the steering committees
Ensures data quality and Good Clinical Practice (GCP) are followed for all studies across all sites
As guided by the PI participates in project planning and execution and takes an active role in meetings to define goals and scope of research projects. Edits and proofs all study communications.
Maintains patient information website and assists in developing in coordination with the PI website and social media content postings.
Processes purchase orders/transfer of funds to subsites tracks and records payment of participant honorariums creation of supplier invoices creation of supplies knowledge of research grants dashboard and financial reporting
Acts as the key liaison with the Principal Investigator collaborators and sponsors
Other related duties as required
Consequence of Error/Judgement
The Research Coordinator is required to conduct the research activities in an ethical manner. Any procedures or data recorded as part of a study must be reliable and accurate reflecting the work performed. Strict confidentiality of all study participants must be adhered too. All activities involving participants are accountable to the Principal Investigator the Department Head and the Research Managers governing professional organization.
Supervision Received
Most of the work will be done independently; however the Principal Investigator(s) will supervise all projects. Regular progress meetings and performance reviews are to be expected.
Supervision Given
Assigns and checks work of other support staff students and research coordinators at multiple Canadian sites as required.
Minimum Qualifications
Completion of a university degree in a relevant discipline or technical program and a minimum four years of related experience or an equivalent combination of education and experience. Some positions may require a graduate degree.
- Willingness to respect diverse perspectives including perspectives in conflict with ones own
- Demonstrates a commitment to enhancing ones own awareness knowledge and skills related to equity diversity and inclusion
Preferred Qualifications
Ability to conduct needs analyses plan organize manage monitor complete and evaluate projects within allocated time and resources. Ability to communicate effectively both verbally and in writing. Past experience at UBC including with Finance and Research Ethics Boards and experience with Excel and REDCap are definite assets.
Required Experience:
IC
Employment Type
Full-Time
