Senior Executive, Faculty Ops & Support
Senior Executive, Faculty Ops & Support
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Job Description
The School of Materials Science and Engineering (MSE) at Nanyang Technological University (NTU) has transformed into a global leader in Materials Engineering offering cutting-edge education and world-class research. Recognised as a premier institution for research MSE collaborates with top universities multinational corporations and R&D institutions worldwide. Since 1991 NTU MSE has led the way in advancing materials engineering and today it stands as one of the largest and most influential schools in the field. Our commitment to providing an integrated science-driven and application-oriented education ensures that our students are equipped with the skills needed to excel in a rapidly evolving global industry.
Were seeking a highly organized and proactive Senior Executive to provide exceptional operational and administrative support to our faculty members. As a key member of the Faculty Affairs team youll coordinate complex travel plan events and manage logistics for faculty-led projects special guests and academic initiatives. Youll be a go-to problem solver streamlining processes while building trusted relationships across the school.
Key Responsibilities
Provide shared administrative and logistical support to a group of faculty members.
Manage travel arrangements reimbursements and itineraries.
Support the planning and execution of academic events such as seminars conferences and workshops coordinating logistics invitations and venue arrangements.
Prioritise and triage faculty requests based on urgency deadlines and scope.
Maintain confidentiality and handle sensitive information with discretion.
Qualifications
Diploma in business administration education or a related discipline.
Minimum 3-5 years of professional administrative experience ideally in a higher education academic or research-intensive environment.
Experienced in supporting leaders or managing complex administrative workflows (e.g. travel events scheduling logistics).
Excellent organization and time management skills.
Strong interpersonal and written communication.
Proficiency with productivity and collaboration tools.
Experienced in using administrative platforms such as Workday.
Youll Thrive in This Role if You Are:
Calm under pressure and able to juggle competing demands gracefully.
Detail-oriented but not rigid able to work flexibly in an academic setting.
A relationship builder who anticipates needs and takes initiative.
We regret that only shortlisted candidates will be notified.
Hiring Institution: NTURequired Experience:
Senior IC
Employment Type
Full-Time
