Program Assistant
Program Assistant
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Job Description
Overview
The Scaling the Optimal Use of Multiple ACTs to Prevent Antimalarial Drug Resistance (STOP-AMDR) project led by Jhpiego and funded by Unitaid marks a pivotal step in preserving the efficacy of malaria treatments across Africa hence reducing malaria mortality and case incidence. The Project will connect research and implementation learning with market shaping efforts steering catalytic change through the adoption of MFTs as a key strategy to mitigate or slow-down the spread of resistance to artemisinin and partner drugs. STOP-AMDR will focus on ACT diversification and facilitating supply and delivery demand and adoption quality and cost and affordability. The project will accelerate uptake in intervention sites and generate evidence to inform the country on the feasibility acceptability of newerr ACTs.
Six countries has been selected as demonstartion (DRC Nigeria Uganda Rwanda and accelerating (Bukina Faso Kenya) countries. Nigeria one of the demonstration countires will conduct implementation research to assess feasibility and cost-effectiveness of MFTs. To this extent the project is hiring assistant project officer to provide dedicated operational and administrative support ensuring the successful and timely execution of the newly initiated STOP-AMDRproject
Responsibilities
- Manage day-to-day operations of project office in Nigeria office.
- Organize schedules and support project site visits.
- Work with Admin to support travel/hotel reservations and track-related travel expenses.
- Provide administrative support to operation of project activities.
- Work within established Jhpiego systems and in accordance with local regulations.
- Draft correspondence to NGOs MOH and other agencies as requested.
- Coordinate the procurement of office supplies organize proper storage maintain stock reports and monitor usage.
- Organize transport and distribution of project materials to project sites and maintain accurate stock reports.
- Report issues to the project director and troubleshooting as needed.
- Schedule and coordinate internal and external meetings including invitations meeting space logistics and refreshments. Coordinate technological needs with IT Officer. Draft meeting notes and share with meeting participants.
- Maintain files and support the dissemination of project information among the project team.
- Schedule and support project visitors including travel visas logistics office space and meetings.
- Assist with drafting editing and proofreading technical materials and program reports including progress reports activity charts and annual reports as requested.
- Work collaboratively with project and administration and finance staff to prepare and track the progress of project and activity budgets.
- Ensure compliance with Unitaid operational policies and regulations.
- Work collaboratively with other project team members to ensure necessary project planning resource availability and management activities function smoothly and efficiently.
- Other duties as assigned
Required Qualifications
- Bachelors degree in public health business administration Nursing/midwifery social sciences humanities and social works.
- Programmatic experience experience on research identifying best practices and adapting them to project realities or related field or equivalent experience
- Experience in coordinating international donor financed projects
- Familiarity with international donor policies and administrative procedures
- 2 years of experience in administrative support of international health projects
- Ability to track expenses keep accurate financial records and work within donor budgets.
- Proficiency in writing and editing letters reports and documents
- Strong decision making and results oriented approach
- Ability to interact skillfully and diplomatically with numerous counterparts such as networks of senior level international health professionals donors universities and other partners
- Familiarity with Nigeria government regulations including immigration importation and customs.
- Experience and understanding of anti-malarial drug resistance prevention care and treatment
- Ability to work in a complex environment with multiple projects/tasks short deadlines competing deadlines and intense pressure to perform
- Appreciation for socio-cultural differences in countries preferably having lived and worked in one or more low resource settings
- Ability to develop productive working relationships with counterparts in other agencies and organizations worldwide
- Ability to work effectively with diverse international teams
- Proficiency in word processing and Microsoft Office
- Fluent in written and spoken English; Fluency in English preferred
- Excellent facilitation oral and written communications skills
- Ability to travel nationally
Jhpiego offers competitive salaries and a comprehensive employee benefits package.
Please apply at must submit a single document for upload to include: cover letter resume and references.
For further information about Jhpiego visit our website at
Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.
Jhpiego is an Affirmative Action/Equal Opportunity Employer
Jhpiego a Johns Hopkins University affiliate is an equal opportunity employer and does not discriminate on the basis of gender marital status pregnancy race color ethnicity national origin age disability religion sexual orientation gender identity or expression veteran status other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities women individuals who are disabled and veterans.
RECRUITMENT SCAMS & FRAUD WARNING
Jhpiego has become aware of scams involving false job offers. Please be advised:
- Recruiters will never ask for a fee during any stage of the recruitment process.
- All active jobs are advertised directly on our careers page.
- Official Jhpiego emails will always arrive from a @ email address.
Please report any suspicious communications to
#LI-JA1
Employment Type
Temp
